Logistics Coordinator, Air Export
10 AM – 6:30 PM, Monday through Friday
On-site in Gardena, California
Bluebird Express, a CRYOPDP company, provides quality Domestic and International transportation services. Cryoport, Inc. leads in temperature-controlled supply chain solutions for life sciences. Globally serving the biopharmaceutical, pharmaceutical, animal health, and human reproductive medicine markets, it primarily focuses on the critical temperature-controlled supply chain needs of the rapidly expanding cell and gene therapy market.
Our dynamic approach to quality customer service instills confidence that your shipment is in good hands.
Our U.S. International Logistics team is seeking an Air Export Coordinator with 2-4 years’ experience in all aspects of air freight forwarding.
Overall Mission
The Logistics Coordinator is responsible for organizing international shipments in line with temperature-control requirements and the Group QA & EHS policies. This role is accountable for the most appropriate transport solution in accordance with the CRYOPDP premium service offer and the customer's requirements: route, sustainable mode of transport (air, train, road, multimodal), transit time and cost.
Main Contribution, to provide operational excellence
- Communicate daily with warehouse staff to provide packaging and related services
- Coordinate all activities related to cargo pick up from any point in the U.S. and delivery to ports of export, request bookings with airlines, AES filing, export documentation (commercial Invoices, etc.)
- Preparation of import/export documentation in accordance with U.S. regulations and in compliance with government agencies for each shipment
- Utilizing in-house systems to produce shipping documentation
- Coordinate routing of all outbound export shipments and send pre-alerts to destination offices and agents in a timely manner
- Job file invoicing/billing (transfer all the information required for ensuring the accuracy of the billing process)
- Operational housekeeping, to ensure the shipping file is updated accordingly; including but not limited to Post Flights, PODs, Docstore (internal archiving system)
- Entering consignment notes into TMS
- Monitoring shipment progress/update milestone in TMS
- Liaise with CRYOPDP vendors for updates, cost, routing options etc.
- TCP and TCV recognition and management
- Ensure the growth of retained customers to maximize / increase amount of business carried for every customer
- Manage all queries complaints are investigated and responded to promptly, both from external, internal customers and suppliers
- Guarantee efficient response to customer issues & complaints.
- Showcase unique service features of CRYOPDP to increase value added solutions to customers
- Increase dependency for customers to ensure CRYOPDP are the sole provider they use across all modes
Meet administrative KPI’s
- On time-in-full service performance %
- Number of temperature deviations
- Number of airline and customs delays
- Number of CAPAs (Corrective Action Preventive Action)
- Internal stakeholders and customers feedback
Specificity on the job
- On-site, Monday to Friday, 10 AM – 6:30 PM
- Due to the nature of our 24/7 operation you will be required to assist with occasional out of hours cover. Start times may vary
- Employee may be required to work overtime, holidays or weekends
- Must be available to respond to emergencies as a first responder
Experience & knowledge required for this role
- Proficiency in CargoWise
- Interpersonal skills (“Essentials”)
- Compliant with GDP, HMRC, MHRA, IATA, CAA guidelines.
- Knowledge in dangerous goods regulations, passenger and cargo airlines.
- Import/Export license and demonstrate experience with Controlled Drugs.
- U.S. Customs regulations compliance
- Commercial acumen (customers/performance profitability)
- Customer centric with a strong ability to creatively solve problems and “make it happen”
- Excellent organizational skills and an ability to prioritize and manage high workloads in challenging situations and meet deadlines
- Ability to make considered and consistent decisions
- Strong desire to work for a company that has a mission to improve the health of people around the world.
- Attention to detail
- Team Player
Bluebird Express, a CRYOPDP company, is an Equal Opportunity Employer. Benefits include exceptional health benefit, insurances, 401K with company match and company equity.
Compensation: $65,000 per year