Accounts Payable SupervisorManager for privately held manufacturing distribution eCommerce company

Accounts Payable Supervisor/Manager (hybrid schedule)

Job Summary

Responsible for all phases day-to-day Account Payable operations and management.

Essential Duties & Responsibilities

• Manage and process full cycle of accounts payable using accounting software and other tools and programs.
• Manage, processes and audit all incoming invoices or bills, including credit card bill and other from various different sources; with their packing slip/receiving document and purchase order, 3-way matching, and code them to the correct GL account. Ensuring the accuracy of the entire process as it relates to vendor payment, purchase orders, receiving and payment of invoices.
• Responsible to make sure vendor reconciliations are completed monthly.
• Manage weekly payments or other payments. Including submitting weekly payment list and or payments to director of finance/CFO for approval with all necessary backups for review and payment approval. Timely and ensure effective, efficient and accurate processing.
• Making sure purchase orders, prices, discount terms and other changes are correct.
• Managing check payments, wire, ACH, Direct debit, ETF, RTP, other as necessary.
• Ensuring all bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Responsible for all accounts payable-related reporting.
• Work with purchasing, warehouse and Operations or any other department on any discrepancies in amounts received or amounts billed on vendor invoices.
• Manage and maintain AP record and files, including permanent files and electronic version of the documents.
• Perform monthly close duties and ensure meets month-end close timelines.
• Work with staff/senior accountant, Finance manager and accounting manager to reconcile any differences between AP and GL and all other reconciliations as needed.
• Manage 1099 process, ensures all requirements are completed within required filing deadlines.
• Manage vendor database, including setup and verifying new vendors and maintain wide lanes of communication with vendors to handle any of their concerns.
• Maintain internal control, ensure company policies and procedures are adhered to as they pertain to accounts payable. Assessment of control risk and recommendation of improvement to mitigate risk.
• Provide cross-training to AP team and other accounting team members.
• Provide timely and consistent communication and insight into all departments.
• Ensure compliance with company policies, as well as local, state, and federal regulations.
• Key member of the accounting team in supporting financial audits.
• Identify and execute improvements in Accounts Payable tools, reporting and processes.
• Performing accounting duties such as account maintenance and other duties as assigned.
• Demonstrate good judgment and escalate practical matters to management with an understanding of the job responsibilities and knowledge of how it impacts others and the business operations.

Competencies / Education

• Excellent verbal and written communication abilities across all levels of an organization.
• Strong leadership and management skills in achieving results.
• Adheres to a strong commitment to higher quality and performance.
• Excellent communication and interaction skills both written and verbal.
• Attention to detail skills.
• Bachelor’s degree preferred and may substitute for 7 years of work experience in accounts payable.
• Proficient with Microsoft Excel and Word.