Billing Coordinator

Clausen Miller PC is seeking a dynamic Billing Coordinator for our downtown Chicago office who is responsible for day-to-day administration of efficient billing procedures. The position requires the preparation and processing of timely and accurate invoices to our clients. We offer a competitive salary, comprehensive benefit package, hybrid work schedule, plus excellent work life balance.

Primary Duties and Responsibilities include, but are not limited to:

1. Prepare bills according to Attorney and Client billing guidelines.
2. Submit bills to clients utilizing e-billing platforms, mail, or e-mail, per client requirements.
3. Review and verify accuracy of billing and supporting documentation, per client requirements.
4. Submit budgets, timekeeper approvals and appeals to various e-billing platforms.
5. Ability to execute complex bills in a timely manner, i.e. split-party billing.
6. Ability to work with other employees to fulfill job duties.
7. Work with Accounting to reconcile discrepancies and/or issues.
8. Work closely with attorneys to obtain necessary responses to appeals for bill reductions and submit.
9. Ability to handle high volume of bills per month.
10. Maintains professionalism and strict confidentiality in all Client and Firm matters.
11. Assists with special projects, reporting and analysis as needed.
12. Performs other duties as assigned.
13. Ability to learn new software.

A dynamic Billing Coordinator applicant will have:

1. High School Diploma or equivalent (Bachelor’s degree preferred).
2. Proficiency in Microsoft Word and Excel.
3. Ability to communicate clearly and concisely both verbally and in writing with internal and external clients.
4. Strong attention to detail and proofreading necessary.
5. Ability to work well in team environment.
6. Ability to handle multiple assignments sometimes under time pressures.
7. Excellent work habits, including a willingness to work the hours necessary to complete the job.

If all of this is you, we’d love to chat!