Office Systems Administrative Assistant

We are looking for a detail-oriented Office Systems Administrator to join our client's IT department. In this role, you’ll be responsible for ensuring the efficient management of our office systems, with a strong focus on editing, saving, and organizing documents . You will work closely with our document management systems to maintain accurate records and assist the team with troubleshooting, training, and general administrative support.

Key Responsibilities:

• Data Entry & Document Management: Accurately input data into office systems and manage documents effectively, ensuring they are properly saved, organized, and easily accessible.
• Document Editing: Review, edit, and proofread documents for accuracy, grammar, and formatting, ensuring compliance with company standards.
• Form Creation: Develop and update forms within document management systems like NetDocs and ProLaw. Experience with MS Forms is an advantage.
• Troubleshooting: Provide first-level troubleshooting for office systems and document management software, resolving issues or escalating when necessary.
• Training Support: Help onboard and train new team members on office systems and document management processes, providing hands-on guidance.
• General Office Support: Assist with administrative tasks, including contact entries and ProLaw support, ensuring smooth office operations.

Required Skills and Qualifications:

• 3-5 years of experience in an administrative or office systems role (legal industry experience preferred but not mandatory).
• Strong experience in editing, saving, and managing documents within document management systems.
• Strong data entry skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Adobe Acrobat Pro and form creation, with NetDocs experience considered a plus.
• Effective troubleshooting skills and a willingness to learn new systems.
• Strong written and verbal communication abilities.
• Capable of training and guiding others on system processes.
• Strong proofreading skills with a focus on grammar and formatting.
• Prior experience in a fast-paced office environment.
• A customer-focused mindset with a positive attitude and teamwork spirit.
• Ability to manage multiple priorities and tasks efficiently.