Data Compliance & Registration Specialist

Important Recruitment Information for this vacancy
Job Posting closes: November 3, 2024
Required documents uploaded by: November 3, 2024
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
About the Position
Who can apply: Anyone (External)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation:

• Hourly Pay Range: $17.78

* Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information...
Position Summary & Responsibilities
Position Summary:
The position (K0235299)
The Kansas Department of Health and Environment has a Data Compliance & Registration Specialist opening in Topeka. This position is with the Office of Vital Statistics and will have a hybrid schedule. The incumbent in this roll is responsible for learning and understanding death coding process per NCHS guidelines. This may require off site training and potential certification.
Job Responsibilities may include but are not limited to the following:
Review and consult with medical certifiers (physicians and coroners) to ensure sensitive medical data (cause of death) is in compliance by analyzing and interpreting cause listed on death certificates. Determine if the medical certifier on death certificate is the appropriate certifier and has the authority to certify death certificates. Analyze, determine, and identify whether the medical data reported needs further data collected or should be rejected. Query multiple sources (medical certifier, the Office of Traffic Safety, medical personnel, and law enforcement) to obtain additional data for cause by phone or in writing. Take appropriate required action based on knowledge regarding rules, regulations, policies, and procedures for filing vital events. Confer and provide guidance to medical certifier who may not understand how to classify cause of death properly by discussing the differences between immediate cause and underlying cause of death.
Query various sources such as funeral directors, physicians, coroners, law enforcement, medical personnel, in writing and by phone to obtain additional confidential facts and sensitive cause of death data. Interpret and enter complex medical data into the electronic death registration system and review and accept electronic death records to establish registered records. Complete data that has been left blank, search internet to obtain complete description of medical condition and correct spelling errors as necessary to ensure the record is accurate and complete. Confer and provide guidance to medical certifiers who may not understand how to classify cause of death properly by discussing the difference between immediate cause and underlying cause of death. Assign state file number (sfn) and bar code; print death record to be scanned into imaging system and prepare record for off-site storage.
Qualifications

• Education :
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications:
  • Two years of experience in general office, clerical and administrative support work.
• Preferred Qualifications:
  • Experience working with confidential information.
  • Apply analytical thinking to specific problems.
  • Experience in customer service.
  • Ability to work independently.
  • Strong, effective oral and written communication skills.
  • Strong organization skills.
  • Read and comprehend technical narrative material, including statutes and regulations.
  • Proofreading, editing, attention to detail.
  • Word, Excel, Access.
• Post-Offer, Pre-employment Requirements:
  • In accordance with K.S.A 65-2402(b), any person offered a position of employment in the Office of Vital Statistics will be required to be fingerprinted and to submit to a state and national criminal history record check for the purpose of identification verification and the determination of the applicant's eligibility to perform tasks within the Office of Vital Statistics.

Recruiter Contact Information
Name: Ashley Webb
Email:
Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email - sent to the Preferred email on the My Contact Information page
  • Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : How to Apply for a Job - Instructions and How to Search for a Job - Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran's Preference)
Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov : How, What, & Where do I Upload Documents
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran's Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.