UCSD Layoff from Career Appointment : Apply by 04/29/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 05/08/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
DEPARTMENT OVERVIEW
Founded in 1903, Scripps Institution of Oceanography (SIO) is one of the oldest, largest, and most important centers for marine science research, education, and public service in the world. Its preeminence in the marine sciences is reflective of its excellent programs, distinguished faculty and research scientists, and outstanding facilities. Research and education at Scripps encompasses physical, chemical, biological, geological, and geophysical studies of the oceans.
The Scripps mission is to seek, teach and communicate scientific understanding of the oceans, atmosphere, Earth, and other planets for the benefit of society and the environment.
To learn more about Scripps and the SIO Department, please refer to the webpage at .
DESCRIPTION
Applies professional UC Academic HR concepts, organization and/or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.
As a member of the Academic Personnel (AP) team/unit, serves as advisor to the Chair, Vice Chair and Chief Administrative Officer (CAO) of the Scripps Institution of Oceanography (SIO) Department for all matters pertaining to academic personnel in a deadline driven environment where extreme attention to detail is necessary. Manages and coordinates academic personnel services, including appointments, reappointments and personnel actions, leaves, salary administration, benefits, promotions, merits, advancements, retirements, etc. In collaboration with Senior AP Analyst, coordinates and processes faculty recruitments. Prepares appointment files and takes a lead role in managing the logistics of faculty candidate visits.
QUALIFICATIONS
- Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Knowledge of regulations, policies and procedures including academic affirmative action, submission of appointment, merit, promotion, re-appointment and termination of files.
- Experience with human resources management systems (HRMS) and other related business software programs. Experience with online payroll/HR systems and ability to use data processing software and relational database systems to process various personnel actions.
- Knowledge of University procedures and regulations concerning academic personnel practices and policies including salary scales, merit cycles, range adjustments, leave accrual benefits, policies on benefits and payroll. Ability to interpret policies for employees.
- Experience with Microsoft computer systems and related software (e.g., Microsoft Word, Outlook, PowerPoint, Excel, and UCSD systems).
- Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.
- Ability to interpret union agreements as well as contract negotiations, and to implement wage agreement components. Ability to communicate these issues to management and employees as required.
- Ability to prioritize and meet tight deadlines in a high volume academic department. Ability to manage academic personnel deadlines, including ability to coordinate, guide and orchestrate academic personnel at all levels in a fashion that insures faculty confidence thereby providing for a smooth process.
- Analytical skills to conduct analysis and develop recommendations to Chairs/unit management. Demonstrated analytical skills including the ability to read, understand and interpret complex materials and documents.
- Demonstrated organization, problem solving, and communication skills. Demonstrated interpersonal and communication skills with ability to communicate verbally and in writing to a wide range of audiences. Excellent writing skills to formulate and present written material in a logical and comprehensive fashion.
- Proven skill.