Accounts Receivable Specialist

Vaco is looking for a diligent and detail-oriented Accounts Receivable Specialist to join a finance team. The Accounts Receivable Specialist will be responsible for managing incoming payments, processing invoices, and ensuring accurate financial records. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

• Invoice Management:

  • Generate and send out invoices to customers.
  • Monitor accounts to identify outstanding debts.
  • Ensure timely collection of payments from customers.

• Payment Processing:

  • Record and reconcile payments received.
  • Process credit card transactions and electronic payments.
  • Handle and resolve payment discrepancies.

• Account Reconciliation:

  • Reconcile customer accounts and ensure accurate recording of transactions.
  • Prepare monthly, quarterly, and annual reports on accounts receivable status.
  • Perform aging analysis and monitor overdue accounts.

• Customer Relations:

  • Communicate with customers to resolve billing issues and disputes.
  • Respond to customer inquiries regarding invoices and payments.
  • Maintain positive relationships with customers.

• Record Keeping:

  • Maintain accurate and organized financial records.
  • Ensure all supporting documentation is complete and filed appropriately.
  • Assist with audits by providing necessary documentation and information.

Qualifications:

• Experience: Minimum of 2-3 years of accounts receivable or related accounting experience.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Technical Skills: Proficiency with accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite, particularly Excel.
• Knowledge: Understanding of basic accounting principles and accounts receivable processes.
• Skills:
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Superior communication skills, both verbal and written.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong problem-solving skills and ability to work independently.