Car Dealership Office Assistant

Luxury Car Dealership in Hinsdale, IL is seeking to fill a Full Time Office Position. 

Hours:  9:30am-6pm Monday-Friday

Description

We are seeking an experienced Office Assistant/ Receptionist with excellent customer service skills and a winning attitude. Word and Excel knowledge, Car Dealership and CDK experience is required to apply.  This individual will receive calls into the dealership, determine the nature of the callers business, and direct the caller to their destination.  This position will also be responsible for basic accounting skills and knowledge of routine accounting functions in both accounts receivable and accounts payable.  

Responsibilities:

• Answer multi line switchboard
• Greets and receives customers in person, direct customers to the correct department
• Communicates with callers and visitors in a professional, friendly, and efficient manner
• Updates customer records
• collect payments, cash, check, wire and credit card
• Types memos, correspondence, reports, and other documents
• Reconcile and prepare daily deposits, reconcile and process daily credit card transactions
• Enter and finalize payments/ receipts and update receivable ledger
• Maintain sales tax exemption information
• Accounts payable reconciliation and send payments
• Accounts receivable reconcile, send statements, and accept payments
• Record, maintain, and process 1099 forms and reports
• stock in vehicles
• CDK   Accounting system

Required Qualifications:

• Dealership experience, CDK accounting system ( minimum 1 year required) 
• Detail oriented, organized and able to multi task
• Word and Excel knowledge
• 10 key calculator
• Excellent communication skills
• Outgoing and positive demeanor
• Punctual with the ability to work 9:30am-6pm
• Able to clear a pre-employment background check
• Maintain a professional appearance

Benefits :

• Hours:  Monday - Friday  9:30am – 6:00pm 
• Hourly rate: based on experience level
• Excellent Health, Dental, Vision, and Life Insurance benefits
• Eight paid holidays
• PTO
• 401K retirement program with employer matching after 1 year
• Excellent work environment