Internship Coordinator

Salary: $44,304.00 - $57,595.20 Annually
Location : Prescott, AZ
Job Type: Full Time
Job Number: 2024-00149
Department: Instructional Support
Opening Date: 08/30/2024
Description of Position
Internship Coordinator
Hiring Range: $44,304 - $57,595.20
First Review: October 11th
Serving under the direction of the Manager of Academic Initiatives & Special Projects, this position will be responsible for developing and coordinating internship and mentorship programs for students. This position will work closely with faculty, local businesses/organizations, and students to facilitate meaningful experiential learning opportunities that align with the college's academic programs and students' career goals. The coordinator will work with program area directors to support and guide students in securing internship and mentorship placements. The position will interact with a variety of both internal (faculty/staff) and external constituents, including business, industry, subject matter experts, and corporate leaders. This position is responsible for:
• Support faculty, Program Directors and Associate Deans in developing and maintaining relationships with local businesses/organizations in order to identify and secure student internships and mentorship opportunities.
• Collaborate with faculty and academic departments to align internships and mentorship opportunities with curriculum requirements and learning outcomes.
• Provide guidance and support to students in identifying, applying for, and securing internships and mentorship opportunities.
• Assist faculty and academic departments with coordinating the placement process, including matching students with appropriate internships/mentors and facilitating necessary paperwork.
• Assist with developing and delivering workshops and training sessions to prepare students for internships and mentorship experiences.
• Assist in building and maintaining industry partnerships by fostering strong relationships with key stakeholders and identifying new opportunities for collaboration.
• Collect and analyze data to assess the effectiveness of the internship and mentorship programs and make recommendations for improvements.
• Maintain accurate records of internships, mentorships, and student outcomes for reporting purposes.
• Collaborate with career services, academic advisors, and other stakeholders to promote and market internship and mentorship programs to students and employers.
• Stay updated with industry trends and labor market demands to ensure the relevancy and effectiveness of internship and mentorship programs.
Minimum Expectations & Requirements

• Bachelor's degree in a relevant field required (e.g., education, career counseling, business).
  
• Minimum of 2 years of experience coordinating a program or programs in an educational or relevant setting.
  
• Excellent written and verbal communication skills, with the ability to effectively interact with students, faculty, staff, and external partners.
  
• Strong organizational skills, with the ability to manage multiple tasks and deadlines.
  
• Ability to work independently and as part of a team with a collaborative and student-centered approach.
  
• Proficiency in using technology and software for data management and reporting.
  
• Regular attendance is an essential job function demonstrating dependability towards performing job duties.

Preferred Skills & Abilities

• Master's degree in a relevant field.
  
• Experience working in a community college or higher education setting
  
• Knowledge of local industries and labor market trends.
  
• Knowledge of internship and mentorship best practices, including legal and ethical considerations.
  
• Familiarity with academic programs, curriculum requirements, and career development strategies.Familiarity with relevant laws and regulations related to internships and mentorships, such as Fair Labor Standards Act (FLSA) and Equal Employment Opportunity (EEO) requirements.
  
• Experience with marketing and promotion of internship and mentorship programs.
  
• Ability to develop and deliver career development workshops and training sessions.
  
• Knowledge of interviewing techniques such as interviewing skills, verbal, written, and interpersonal communication skills; public speaking and presentation skills; problem resolution skills; decision-making skills; customer service skills

Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Work Environment
The work environment characteristics described here represent those an employee encounters while performing this job's essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually quiet.
Yavapai College offers its full-time employees a comprehensive benefit package:
HEALTH/LIFE BENEFITS

• Medical/Dental/Vision Insurance: College's partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents)
• Flexible Spending Accounts: Pre-tax pay deductions to use for eligible medical or dependent daycare costs
• Employee Assistance Program (EAP): Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues
• Vision: Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses
• Life Insurance: The College provides Basic Life Insurance coverage at twice of the employee's annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan.
• Voluntary Individual And Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children.
• Other Insurance Coverage: Short Term and Long Term Disability (replacement income insurance), and Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)

RETIREMENT BENEFITS

• Retirement Benefits: Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution)
• Tax Deferred Annuities: Employees' contributions to designated tax-deferred annuities
• Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements

LEAVE BENEFITS

• Vacation : 10 days of Vacation leave annually. NOTE: For employees who work an amount of contractual days, there will be no earned vacation.
• Sick Leave: 12 days sick leave annually. NOTE: Employees working less than full time or an amount of contractual days will receive a proration of sick leave.
• Personal Leave: Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business
• Other Leave: Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA)
• Holidays: 24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth.

OTHER BENEFITS

• Breaking Bread: 32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center
• Spanish Interpreter Incentive Program: Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employee's regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center.
• Direct Deposit: Paychecks deposited directly into the employee's bank account(s)
• Tuition Waiver: Eligible Full-time Faculty and Staff may enroll up to 6 hours; eligible dependents may enroll in a partial or full program of course work without payment of tuition, exceptions may be lab fees and market based additional fees
• Sabbatical: Faculty, professional and administrative staff may apply for compensated leave of up to a year after six years of continuous service
• Professional Development Opportunities
• Additional Benefits and Services: Bookstore discount, local community discounts to faculty and staff, computer loan program, mail and notary service.