Sr. Sales Coordinator

We are currently seeing a Sr. Sales Coordinator to join the Operations team. The Sr. Sales Coordinator will support the overall brokerage group with operational tasks and support the Life Sciences team with support needs.

This person must be especially well organized and flexible. The ability to interact with people (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with an elevated level of professionalism and confidentiality is crucial to this role.

Responsibilities include:

1. Provide full executive support to a brokerage team representing them to the public through personal, telephone, and electronic communications.
2. Manage day-to-day business interactions with clients and JLL colleagues.
3. Email management including detailed follow-up.
4. Prepare property marketing flyers, brochures, and email distributions.
5. Constantly improve processes and procedures for all data.
6. Manage & maintain listings on CoStar, LoopNet, and the JLL website.
7. General duties such as printing, binding, scheduling meetings, greeting clients, conference room setup, office maintenance, and broker IT support.
8. Prepare and edit correspondence, communications, presentations, and other documents.
9. Prioritize and manage multiple projects simultaneously and follow through on issues promptly.
10. Act as a liaison to internal departments on behalf of the executive (e.g., Research, Marketing, Finance) for client requests.

Interested? An ideal candidate would need to have the following qualifications:

Required

1. 2-4 years of administrative support experience supporting executive level leaders.
2. Proficiency in MS (Microsoft) Windows and Office (Word, Excel, PowerPoint, and Outlook).
3. Excellent computer and typing skills.

Preferred

1. Experience with Adobe Creative Cloud (InDesign, Illustrator, Photoshop).
2. An associate degree or higher.
3. Problem solver and proactive thinker.
4. Keen ability to connect the dots and anticipate the needs of the executive in advance.
5. Ability to do in-person/on the phone dictation.
6. Highly motivated with a capacity to multi-task in a fast-paced environment.

If this job description resonates with you, we encourage you to apply even if you do not meet all the requirements. We are interested in getting to know you and what you bring to the table!