Administrative Assistant/Office Manager

Ready to be the go-to person for our senior leadership team and ensure the smooth operation of our office? Join us!
This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $60,000 - $90,000 per year
A bit about us:
We are a dynamic and forward-thinking organization committed to fostering a collaborative and innovative work environment. Our mission is to drive success through efficiency, teamwork, and a dedication to excellence. We value individuals who bring both creativity and organization to the table, helping us achieve our goals while ensuring a positive and welcoming atmosphere for our team and guests.
Why join us?

• Thrive in a role where no two days are the same, supporting senior leadership with key administrative tasks.
• Be a part of a growing company that values adaptability and proactive problem-solving.
• Enjoy a hybrid role that combines administrative support with office management, allowing you to showcase your organizational talents.
• Opportunities for professional development and growth as the company expands.
• Collaborative and supportive work culture that values your input and ideas.
• Competitive benefits package, including health insurance, paid time off, and a retirement savings plan.
• Centrally located office in St. Louis, with opportunities for limited travel.
• Make an impact by ensuring our office remains a well-organized, welcoming, and productive space.

Job Details
This role provides essential support to members of the senior leadership team (SLT), ensuring smooth and timely execution of various tasks. It also includes managing the office environment to maintain high efficiency and organization.
Job Description:
Role and Responsibilities:

• Provide support to members of the SLT, with potential to expand as the company grows.
• Manage schedules, meetings, interviews, reminders, and appointments for the SLT.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare and submit expense reports.
• Assist with document preparation, proofreading, and formatting.
• Schedule interviews with the SLT, including travel arrangements for candidates.
• Maintain office supplies, snacks, and beverages to support a welcoming environment.
• Oversee shipments and manage trips to the post office or courier services as needed.
• Support visitor needs, including parking validation and assistance with arrivals.
• Collaborate with the Executive Assistant to support the SLT and overall office needs.
• Assist with other tasks as required, ensuring flexibility and proactive support.
• Take on ad-hoc projects for the team as needed.

Qualifications and Education Requirements:

• High school diploma or equivalent required; Bachelor's degree preferred.
• At least five years of experience supporting senior leadership.
• Proven ability to handle multiple responsibilities and prioritize tasks.
• Strong organizational skills with an emphasis on discretion and confidentiality.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft products, including Outlook, Word, Excel, PowerPoint, and OneNote.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.