Contract Officer III

Job Description - Contract Officer III (2401177)

Contract Officer III

Position Summary

The Contract Officer III purpose is to procure services for the hospital at a reasonable cost and in a timely manner to ensure that patient care is not compromised, while adhering to the mandatory requirements of the New York State Finance Laws as well as SUNY and Stony Brook University Hospital policies and procedures.

Duties of a Contract Officer I may include the following, but are not limited to:

The Contract Officer III must be able to work independently with minimal direction from their supervisor. They will interact with all levels of hospital staff including physicians, clinicians, department heads and administrators from every hospital department to seek information about detailed specifications, justifications, vendor performance expectations and to relay status updates. The Contract Officer III will also interact with government officials in the Office of General Services, Office of NYS Attorney General, and the Office of the State Comptroller Additionally, the Contract Officer III will also interact with vendors, for negotiation of terms and conditions, pricing, coordination of services and bid debriefings. Finally, the Contract Officer III may have extensive interactions with SUNY Counsel in the review of contracts that must be sent to the Office of the NYS Attorney General for approval. The Contract Officer III must follow strict moral and ethical behavior as a NYS Public Officer, as fully described in the Public Officer’s Law. Bids and Requests for Proposals will be conducted with the utmost integrity and confidentiality while following the required processes. This discretion also extends to confidentiality as it pertains to the hospital budget, proposed projects or clinical endeavors that are not public knowledge. Works with the Attorney General or other State or Federal (HIPAA or Medicaid/Medicare investigations) and auditors as requested.

Skills:  

• The individual must possess excellent verbal, writing, reading, problem solving, attention to detail, and analytical skills necessary to negotiate contract terms, resolve obstacles and develop contractual language that will meet all regulatory requirements.
• Develop, negotiate and administer formal contractual agreements for hospital-required services, software and equipment maintenance, space leases and other categorical services in accordance with New York State Finance Laws and SUNY regulations in a timely, thorough and accurate manner. These agreements may have a value of anywhere from small dollar (thousands) to complex larger dollar (millions), depending upon the project. 
• Develop, solicit and award sealed bids and requests for proposals (RFPs) for services. 
• Interact with department heads for project planning, development of bid specifications, research vendors (RFIs), development of evaluation criteria, provide guidance and instructions to RFP evaluation committees and to department personnel in the general preparation of requisitions.
• Contract Officer III must be a highly organized and motivated procurement professional, with excellent time management and multitasking abilities.
• Coordinate and communicate with the appropriate government offices to facilitate the efficient and timely processing of contractual agreements. This task requires constant monitoring of the status of outstanding contracts, being prepared, knowledgeable and having the ability to craft language to respond to AG legal issues, and/or compose responses to questions asked by OSC auditors in Albany. A sense of urgency is required for this position.
• Accumulate and analyze data statistics and on procurement transactions.
• Work with MWBE Coordinator to maximize purchases from NYS Certified Minority and Woman owned firms under the MWBE program.

Qualifications

Required : Bachelor’s degree and Minimum of four years of purchasing experience in a large complex institutional agency or corporation, or in lieu of Bachelor's degree, an Associate's Degree and seven years of purchasing experience in a large complex institutional agency or corporation will be considered. 

Preferred : Master's Degree from an accredited college or university preferred. Demonstrated knowledge of hospital and clinical staff service functions. Familiarity with Lawson is a plus. Experience with procurement for a government agency preferably a New York State government owned agency.  Prior institutional or hospital purchasing experience. Experience reading and editing contracts/legal documents.

Special Notes : Resume/CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). 

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary. 
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. 
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.  

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).  

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. 

*The hiring department will be responsible for any fee incurred for examination .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working  environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280. 

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as - $63,000 - $85,000 / year.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all UUP positions have an additional $3,087 for location,

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.

Job Number:

Job Number:

2401177

Official Job Title : TH Senior Staff Assistant

Job Field

Job Field

: Administrative & Professional (non-Clinical)

Primary Location

Primary Location

: US-NY-Ronkonkoma

Department/Hiring Area : University Hospital Purchasing Department

Schedule

Schedule

: Full-time

Shift

: Day Shift Shift Hours : 8:30AM - 5:00PM Pass Days : Sat, Sun

Posting Start Date

Posting Start Date

: Apr 9, 2024

Posting End Date

Posting End Date

: Ongoing

Salary : $63,000 - $85,000 / year

Salary Grade : SL3

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