Records Management Specialist

The Building People has an opening for a Records Management Specialist to support the U.S. Department of Agriculture. The USDA Rural Development (RD), Enterprise Services Division (ESD), Records and Information Branch (RIB) has oversight responsibility for all records management functions of the Rural Development (RD) Mission Area, including administrative support for approximately 5,000 employees in nearly 500 offices across the country. The Records Management Specialist will support the ESD in the execution of their records management plan.

As part of this support, the Records Management Specialist will:

• Manage the Central File Unit (CFU) which supports RD records management activities at the National Office, located at 1400 Independence Avenue, (South Building) SW, Washington, DC.
• The CFU, S316B, contains various documents from all parts of the Agency. Primary CFU activities include sorting, filing, tracking inventory, scanning, and preparing records for shipment to the National Archives Records Administration (NARA) or a Federal Records Center (FRC).
• Support USDA's goal to increase the use of the CFU by efficiently moving records from RD offices to the CFU to be inventoried, prepared for scanning, and scanned to an approved sanctioned records system and/or transferred to the Federal Records Center (FRC) or accessioned to NARA in an expeditious manner, as provided in approved disposition schedules.
• Provide guidance to all RD programs based on customer requirements while adhering to regulations and laws and advising customers of the best methods with the expectation that implementation of requirements will satisfy user needs for sound records management.
• Analyze, review/revise, create inventories and spreadsheets relating to records management operations. Scan (digitize) records with the proper disposition and dispose of eligible records following required USDA and RD Instructions, as well as NARA's regulations and any applicable laws governing records.
• Create and facilitate records transfers to the FRC (for temporary records), listing proper records series and disposition authority for retention.
• Create and facilitate records transfers to NARA (for permanent records), listing the proper records series and disposition authority for transfer of custody.

Required Experience & Skills

• Three (3) years' experience
• Microsoft Office Suite
• Strong analytical and attention to detail

Preferred Experience & Skills

• Knowledge and understanding of records management processes and all laws and regulations as set forth by NARA which support records management operations.
• Ability to work independently and effectively under pressure while conducting demanding assignments and expressing ideas both orally and in writing.

*Our positions may require a background screening and clearance directly from the Government.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement .