Program Coordinator I- GME Training Program

Job Summary

The Program Coordinator I shall be responsible for:

1. Working with training program leadership team to coordinate and provide administrative support for all aspects of the GME training program for the department/division. Preparing, maintaining and distributing educational materials and curriculum.
2. Supporting the candidate selection process. Coordinating and scheduling interviews and follow-up. Acting as a resource for candidates, assisting as needed with travel arrangements.
3. Coordinating all aspects of onboarding. Ensuring the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
4. Coordinating annual orientation programs including scheduling, speakers, conference rooms, trainings, and other new hire requirements including IDs, computer access and training.
5. Collecting and maintaining required records and data for house staff, faculty, and alumni. Maintaining New Innovations GME database including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interpreting and applying ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency and regulatory requirements, and hospital policies to support compliance.
6. Coordinating, preparing and distributing materials for educational conferences, didactic sessions, and special events throughout the year. Coordinating evaluation and attendance tracking for events.
7. Acting as a resource to house staff and as a liaison for the house staff/training program. Providing administrative support to house staff as directed by the program director. Informing house staff of policies, procedures and schedules. Working to diffuse conflicts by accommodating reasonable requests; escalating issues to manager as needed.
8. Providing administrative support to the department as needed.

To qualify, you must have:

1. Associate's degree required; Bachelor's degree preferred.
2. 1 year of administration experience required. Healthcare administration experience strongly preferred.
3. General proficiency with computerized office applications including email, word processing and spreadsheet applications is required; fluency with Microsoft Office applications is preferred.
4. Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
5. Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
6. Excellent organizational and planning skills with strong attention to details.
7. Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.

Boston Children's Hospital offers competitive compensation and unmatched benefits, including affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, cell phone plan discounts and discounted rates on T-passes (50% off). Discover your best.