Oversee the daily office operations of the facility, working alongside Facilities to ensure things run smoothly
Coordinate the meeting rooms; turning them around between use
Manage office supplies inventory and place orders as needed
Manage the main office phone line, directing calls as appropriate
Meet and greet any visitors attending the facility, including any contractors expected
Support the senior team with any admin-related tasks, including collating together PowerPoint presentations and Word reports
Manage busy diaries for the senior team (at least two people) and work across multiple time zones to organise meetings
Arrange domestic and international business travel for the team
Organise the onboarding of new employees, working closely with IT and Executive H&S
Submit purchase orders and expense claims using our Finance system
Organise lunches, dinners and other internal and external events; especially social events for the office
Organise the yearly Scientific Advisory Board from a travel and administrative perspective
Source corporate clothing suppliers and manage purchases for the site
Work closely with the wider Administration team based at our other sites; in particular, providing remote cover for our Houston Office as and when necessary
Work together with the wider Administration team on a yearly calendar of events and conferences for Ohio team to attend
Work on specific projects as and when required