Office Services\/Event Assistant

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Our client, a legal firm in the heart of Time Square, is seeking a Temporary Office Services\/Events Assistant. The hours are 12pm-8pm and require to be in office 5 days a week. This role is a great opportunity who enjoys meeting new people and lending a helping hand where needed. The pay rate of this role is up wot $25\/hr.
Responsibilities:

• Welcome and direct all visitors to the Firm.
• Route incoming calls to appropriate individuals
• Schedule and coordinate all conference room activities and functions (i.e., coffee set-up, catering needs, arrangement of all video\/audio equipment, supplies, etc.) utilizing LIBRIS software.
• Liaise effectively with Hospitality, Facilities, IT and US Client Services. * Ensure that all conference rooms are clean and neatly maintained.
• Collect information and prepare daily bulletin for Firm distribution.
• Taxi bookings for clients and staff
• Maintain a neat and orderly reception area, catering kitchen and employee lounge reflective of Firm standards.
• Assist with special projects as requested including but not limited to, updating holiday charts, addressing envelopes, updating contacts.
• Other duties as assigned
  Qualifications:
  • High School Diploma or equivalent required
  • Strong client\/customer service focus
  • Professional polished appearance
  • Excellent communication\/interpersonal skills
  • Good grammar and writing skills
  • Strong organizational skills; ability to multi-task
  • Excellent follow-up skills
  • Willingness to be flexible with schedule when necessary
  • Exemplary record of reliability and dependability
  • Positive, pro-active, attitude * Ability to work under own initiative
  • Ability to work to a deadline
  • Ability to deal with competing demands and manage expectations \/ prioritize effectively
  • IT literate \/ knowledge of Microsoft Word
    A1394170NY-Temp_1728317871
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