Assistant/Secretary (Human Resources & Protocol) in the Administration Section

Assistant/Secretary (Human Resources & Protocol) in the Administration Section

The European Union Delegation to the United States of America, Washington DC is looking for:

Assistant/Secretary (Human Resources & Protocol) in the Administration Section

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations.

We offer

We are looking for an enthusiastic and service-minded candidate to fill the post of Administrative Assistant - Human Resources & Protocol (Local Agent Group III) in the Delegation’s Administration Section. The team consists of 21 people. The Administrative Assistant will be under the supervision and responsibility of the Head of Administration (HoA), and will be assigned the following main tasks and duties:

• Assisting the HoA in providing administrative and personnel support to the Delegation's Diplomatic Staff concerning their rights and obligations; arrival and departure processes; all tour of duty administration and notifications etc.;
• Coordinator of all Protocol and US State Department matters - OFM, Visa Office, other US government agencies;
• Organising meetings and coordination with Member States, other Embassies and consultation groups;
• Coordination and Point of Contact for the Delegation’s Administrative Standing Instructions;
• Document Management Officer for the Administration section, ARES filing plan and e-filing structure;
• Other ad-hoc administrative tasks related to the smooth running of the HR & Protocol cell and the Administration Section in general.
• Backing up two colleagues in the HR & Protocol cell.

We offer an attractive position in a stimulating and supportive work environment. The salary range is dependent on relevant and verified employment experience, starting from $62K (3 years of experience), $66K (6 years’ experience), $72K (10 years’ experience) etc.

There is a competitive benefits package including personal leave days and public holidays, flexible working hours, health and dental insurance and a retirement savings plan.

The expected start date will be 1 May/1 June 2024.

Minimum Requirements

• Minimum of Secondary school diploma or equivalent;
• Minimum of 3 years' relevant experience in Human Resources or a related role with an emphasis on protocol matters/State Department liaison;
• Ability to work as part of a team in synergy with the rest of the HR cell and Administration staff; sense of initiative and responsibility, good judgement and motivation;
• Excellent organization and coordination skills, detailed oriented and ability to multi-task and prioritize;
• Demonstrated communication skills, excellent social and interpersonal skills, discretion on sensitive matters;
• Demonstrated experience and expertise with MS Office and web based apps; familiarity with online platforms (Webex, Zoom) would be an asset;
• Excellent spoken and written command of the English language, knowledge of other European languages would be an advantage;
• Experience in an international organization, a diplomatic mission, a multicultural environment or familiarity with the European Union would be an asset.

How to apply

It is important to note that the Delegation of the European Union to the United States of America does not sponsor visas for Local Agents. Applicants must have an existing and valid US work authorization that does not require sponsorship by the Delegation.

Please submit your application including a cover letter and resume via the Indeed.com website (Reference EUWAS 02/24) no later than 20 March 2024 (EST). Only applications received via Indeed.com will be considered.

The resume must also include the names and contact details of at least two referees who can attest to your professional and personal attributes in the event you are shortlisted for the post. References will only be taken up for those who are shortlisted.

The process

After the deadline for applications, the applications will be reviewed by a Selection Panel set up for this purpose. The Selection Panel will prepare a short-list of candidates who are considered the most suitable for the post based on a preliminary assessment of the information provided in the cover letter and resume. The short-listed candidates will be invited to an assessment phase, which will include an interview and practical test. During this phase, the Selection Panel will assess the suitability of the candidates for the post.

Job Type: Full-time

Pay: $62,000.00 - $72,000.00 per year

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule: Monday to Friday