Administrative Director, Vanderbilt Psychiatric Hospital

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization: Vanderbilt Psychiatric Hospital

Job Summary: The Vanderbilt Health - Executive Search Team is conducting a national search for an Administrative Director, Vanderbilt Psychiatric Partial Hospitalization & Intensive Outpatient Services. The Administrative Director plays a leadership role in the development and implementation of long-term strategies, developing goals, objectives, policies, and procedures; supervising, coordinating, and evaluating the activities; preparing operating and capital expenditure budgets; and performing personnel administration functions specific to Vanderbilt Psychiatric Partial Hospitalization & Intensive Outpatient Services. The Administrative Director will lead efforts to ensure the highest levels of patient care, quality, service, growth margin, and ROI for the Partial Hospitalization & Intensive Outpatient Services within the 106-bed Vanderbilt Psychiatric Hospital.

Department Summary: The Vanderbilt Psychiatric Hospital (VPH) was founded as a psychiatric hospital for children and adolescents. The hospital has expanded its services and now provides services for children, adolescents, and adults. Residents in their PGY 1 and PGY 2 year spend time on each of the following acute inpatient units: Child, Adolescent, General Adult, Psychotic Disorders, and Addiction. Outpatient services include Partial Hospitalization Programs (PHP) and Intensive Outpatient Programs (IOP).

Key Responsibilities:

• Perform administrative and/or management functions involving independent exercise of judgment and discretion.
• Establish and maintain professional liaison with clients, university faculty and staff, students, and professional groups.
• Serve as a member of the departmental administrative team.
• Attend meetings and interact with other staff or organizations as requested by department leadership.
• Exercise discretion and control over programs, projects, and assignments.
• Establish and lead project plans, liaising among student groups, academic leadership, project directors, volunteer units, and service areas and other areas as required.
• Respond to special focus groups (staff, faculty, students, government, and community liaison) in complex program/project development; prepare complex and confidential written communication as required.
• Facilitate meetings to gather supportive data, concerns, and ideas to develop program in support of program/project objectives.
• Develop financial information for review and analysis.
• Present financial data and recommendations relating to income and expenditures.
• Create customized budget reports for programs and key divisions.
• Manage equipment inventory and space utilization.
• Develop and manage departmental human resource administration for multiple supervisors.
• Develop, maintain, and communicate departmental policies, procedures, and processes.
• Supervise the maintenance of confidential records dealing with payroll actions, employee performance, and related personnel activities.
• Conduct research projects utilizing statistical analyses; prepare recommendations and decision alternatives.
• Present recommendations to management for approval and implementation.
• Facilitate projects and oversee committees in support of program goals.
• Represent Vanderbilt University and/or Vanderbilt University Medical Center's point of view to agencies, organizations, and the general public.
• Administrative oversight for current programs: 3 PHP programs and 2 IOPs.
• Development/expansion of PHP and IOP throughout the VUMC network.
• Community representation at state and local associations.
• National representation at Association of Ambulatory Behavioral Health (AABH).
• Administrative backup coverage for Assistant Director of Behavioral Health Ambulatory Clinics.
• Collaborate with Assistant Director of PAS to expand and create a consolidated referral admission process for PHP/IOP.

Basic Qualifications:

• Bachelor's Degree
• 5 years experience (Required)

Preferred Qualifications:

• Master’s prepared (MBA, MHA, Social Work, etc.)
• 7 years experience
• Background in Behavioral Health
• Direct Clinical Service Delivery Experience

Core Accountabilities:

• Organizational Impact: Establishes key tactical and operational plans of a sub-function or multiple departments that has longer-term effect on results of the sub-function.
• Problem Solving/ Complexity of work: Integrate knowledge and in-depth analysis from several areas to resolve complex problems that are both technical and operational.
• Breadth of Knowledge: Applies comprehensive knowledge of professional/technical area and broad management knowledge of other professional areas to carry out objectives.
• Team Interaction: Leads multiple departments with a function.

Core Capabilities:

• Supporting Colleagues: Develops Self and Others: Acts upon constructive feedback from all levels of the organization and initiates strategies to develop talent in others.
• Builds and Maintains Relationships: Leverages relationships and insight to forecast potential future needs and influence delivery of work to exceed expectations.
• Communicates Effectively: Anticipates different audience concerns, styles, and finds mutually beneficial solutions across conflicting and sensitive issues.
• Delivering Excellent Services: Serves Others with Compassion: Demonstrates in-depth knowledge of broad-based issues and considers the interests of others to improve satisfaction of services.
• Solves Complex Problems: Critically evaluates complex information and identifies trends/risks to make recommendations to improve processes across areas.
• Offers Meaningful Advice and Support: Provides ongoing feedback and development discussions to motivate and support team members to maximize performance.
• Ensuring High Quality: Performs Excellent Work: Anticipates problems or obstacles which may interfere with quality standards and develops plans to ensure area's quality standards are met.
• Ensures Continuous Improvement: Routinely draws upon valuable learning from others, past experiences, and new information to determine key opportunities.
• Fulfills Safety and Regulatory Requirements: Develops appropriate corrective actions for unsafe environments in order to ensure operational and safety compliance.
• Managing Resources Effectively: Demonstrates Accountability: Identifies potential obstacles to goal achievement and develops solutions to address those obstacles.
• Stewards Organizational Resources: Creates the appropriate systems and processes to effectively manage resources.
• Makes Data Driven Decisions: Applies in-depth knowledge of data to recommend and implement new approaches to improve decision-making capabilities.
• Fostering Innovation: Generates New Ideas: Identifies opportunities and leads development of new initiatives that create value across areas.
• Applies Technology: Creates the energy and drive for self/others to identify and leverage technology in new, innovative ways to drive greater efficiencies.
• Adapts to Change: Anticipates the change process and clearly communicates impact on others/own team(s), assisting them in embracing the change.

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled