Office Manager for Legal Organization (On-site)

Job Type
Full-time
Description
We're a dynamic legal non-profit committed to fighting injustice and advocating for social, economic, and racial equity by providing compassionate, holistic, and impactful legal services. Join our team, and together we can work towards a world where equity and justice are not a goal, but a given!
Under the direct supervision of the Operations Manager, the Office Manager manages the Compton office and provides administrative support for CLA SoCal. This position requires independent judgment to plan, prioritize, organize, and complete a diversified workload. The Office Manager coordinates all administrative duties and procedures, ensuring the office operates smoothly and efficiently. The position is full-time, non-exempt, and in-person at the Compton office.

• Responsible for day-to-day operations (including facilities) and administrative support at the Compton office.
• Provides front desk coverage, greeting and assisting clients, visitors, and vendors.
• Logs, scans, and processes all incoming mail daily and supports outgoing mail as needed.
• Oversee all assignments and changes in staff workspaces for assigned facility.
• Onboards new employees to the facility including office, supplies, IT, keys and alarm orientation.
• Plan, coordinate and support onsite meetings, trainings, and events as requested.
• Supports workshops and clinics with client registration, preparation of materials, and logistics for on-site activities.
• Order, receive, and track inventory of office supplies, equipment, and furniture.
• Coordinate with IT to ensure all copiers, printers, postage, and other office machines are maintained and operational.
• With guidance and support from the Operations Manager, Director of Legal Services, and Directing Attorneys, provides defined administrative support for Legal Services.
• Supports monthly and quarterly funder reporting.
• Prepares letters, memos, forms, spreadsheets, and other reports according to written or verbal instructions.
• Enters and/or reviews data; scans and uploads documents.
• Documents and supports the maintenance of all facilities processes, greets vendors for routine maintenance, and communicates with facilities and Operations Manager.
• Collaborate with other leaders to develop and implement program-wide policies and procedures, including safety and emergency response measures.
• Communicates and follows approved policies and procedures.
• Supports operations volunteers.
• Supports the advancement of special projects assigned by the Operations Manager by coordinating and/or assisting with designated teams.
• Works with a multicultural perspective of inclusion and diversity.
• Other duties and projects as assigned to meet the needs of the business.

Requirements

• Degree in business administration, communications, or related field and/or a combination of education and experience.
• 4+ years of experience as an Office Manager or in a similar capacity.
• Strong working knowledge of Microsoft 365, including Word, Excel, Outlook, and SharePoint; familiarity with project management software.
• Information gathering and monitoring.
• Planning, calendaring, and organizing.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Detail-oriented and highly organized, with the ability to manage several projects at once.
• Ability to take initiative and prioritize tasks.
• Bi-lingual Spanish required.
• Ability to model the organization's values (compassion, collaboration, trust, accountability, and equity) in personal behavior and throughout administration processes.
• Experience working for Non-Profits and/or legal organizations - Preferred

Life at CLA SoCal
CLA SoCal provides employees with training, professional development and growth opportunities, competitive salaries, comprehensive benefits, and a collaborative team spirit. Our staff members work a 35-hour week with a flexible and hybrid work schedule. Some positions may work beyond a 35-hour week, including evening and weekend meetings and events, when caseload or other obligations necessitate. We offer an outstanding benefits package with rich medical/dental/vision/life insurance, long-term disability, and additional supplemental insurance. Our employees enjoy 16 paid holidays a year, vacation, personal time, and sick leave on their first day. Furthermore, we offer a competitive Law School Loan Reimbursement program, 401k with employer contribution, and a monetary bonus for eligible employees who can prove bilingual proficiency.
About Community Legal Aid and Our Commitment to Justice, Equity, Diversity, & Inclusion
Community Legal Aid SoCal (CLA SoCal) is a diverse non-profit organization dedicated to meeting the legal needs of low-income residents and seniors throughout Orange and Los Angeles Counties. We focus on removing barriers to equitable access and provide compassionate, high-quality legal aid. CLA SoCal is an Equal Opportunity employer who seeks to fill all positions with people who share our values, including our organizational commitment to diversity. We strongly encourage all interested individuals to apply including people of different abilities, religions, identities, orientations, nationalities, and ethnicities
Please note research suggests that individuals identifying as Black, Latinx, Asian, Pacific Islander, Indigenous, members of the LGBTQIA community, women, and people living with disabilities may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills to thrive at CLA SoCal to apply for this role.
Salary Description
$26.38 to $37.87 (DOE)