Accounts Payable Clerk

Bluegreen Vacations has grown to become a leader in vacation ownership with 70+ resorts and 210,000+ owners at unique resort destinations across the U.S., Caribbean, and Bahamas. Bluegreen Vacations provides spacious accommodations with all the comforts of home, plus vacation-enhancing amenities and a staff dedicated to making every stay a memorable one. At Bluegreen Vacations, our purpose is to SHARE HAPPINESS by providing our owners and guests with a great vacation experience and lasting vacation memories. Bluegreen Vacations is also the Official Vacation Ownership Provider for Bass Pro Shops ® and Cabela's ®, Choice Hotels® and NASCAR® .
The Accounts Payable Clerk (Billing) completes administrative and accounting functions related to Travel/Hotel Partnerships and is responsible for ensuring accurate AP entry, timely submission of payment, and payment/accrual tracking for Hotel Partners. Responsible for handling high-volume accounts payable for separate hotel vendors/entities, as well as other administrative duties relative to hotel contracting and vendor maintenance.
Schedule: Monday-Friday, 9am-5pm
Pay Rate Range: $18/hr-$19/hr

• Prepare and submit timely hotel invoices/accounts payable and ensure accurate and timely payment(s) to our hotel partners across all Sales and Marketing locations.
• Verify, investigate, and resolve hotel invoice pricing discrepancies and inquiries with appropriate parties in a timely manner.
• Act as a liaison between Corporate Accounting and Travel Partnerships Department/hotel partners
• Maintain log/tracking invoice receipt, discrepancies, submission status, payment status/amount, turn-around time, pending items, etc.
• Document and immediately escalate any accounting irregularities to Leadership
• Performs financial month end processes as it relates to hotel payables/service center, including but not limited to non-contracted hotel and Choice Night on Us Voucher invoice clearing, service center usage reports, etc.
• Calculate/report accruals for hotel partners. Works to ensure missing invoices are followed up on, processed, and submitted to decrease accruals where appropriate.
• Assist with Resort Usage/Billing reconciliation
• Partner with Hotel Buyer(s) in various markets to
• Assist with tracking No Shows, Cancelations, and billing trends by market/partner
• Assist with entering accurate retail prices for items related to hotel partnerships, including, but not limited to, upgrades and additional night rates
• Concierge vendor set up and maintenance. Maintain all hotel vendor files, including W-9 and payment history documentation
• Maintain offer priorities, hotel allotments, hotel costs/rates as defined by approved contracts/agreed upon allotments by SDTP and hotel partners.
• Produce various Coupa, BI, or Concierge reports as required by leadership/hotel partnerships.
• Ensure policies and procedures are followed and policy waiver is utilized when appropriate
• Assist with Admin audits to ensure SOPs are followed and coding guidelines are adhered to.
• Ensure Customer Information Security policies are enforced, monitored, and adhered to.
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Assist with year-end closing and reporting as required
• Assist with special projects on various issues as needed

Qualifications:

• High school education or equivalent
• 1 year + accounting experience
• 1 year + accounts payable
• Strong analytical skills

Benefits:

• Paid training: You will earn as you learn to be a Bluegreen vacation specialist and brand ambassador.
• Career Growth: We believe in developing our current talent, we promote within.
• Fantastic benefits package : We offer several Medical/Dental/Vision plans, Education Assistance, 401k (company match), and many more benefits!
• Work/Life Balance : You will receive generous paid-time off and we offer flexible hours. Full time and part time opportunities are available. We are a highly philanthropic and socially responsible organization!
• Associate use of resorts for personal travel: We believe that vacations make people happier by sharing time together, smiles and memories.
• Amazing discounts : Hotels, retailers, car rentals, theme parks, and much more!

Please note that Hilton Grand Vacations Inc. (HGV) acquired Bluegreen Vacations Corporation ("Bluegreen") as of January 17, 2024. If hired, you will be an employee of Bluegreen, which is a wholly-owned subsidiary of HGV. A transition to HGV is occurring as we are in the process of integrating technology, systems and branding; however, it will take time until our separate operating systems, employment policies and benefits are fully integrated.
Our goal is to improve the quality of work/life by providing equal employment opportunities for all candidates and team members. Bluegreen Vacations Corporation believes that diversity and inclusion is critical to our success, and we seek to recruit, develop and retain the most talented people from a broad candidate pool. If offered employment, candidate must be willing to submit to a background check. We promote a drug-free workplace and reserve the right to drug test. EOE