This is a promotional/open opportunity, which means that current monthly salaried employees receive precedence over other candidates on the eligible list.
For a promotional/open posting, the top ten internal applicants will be provided unless there is an insufficient number and then the list will be supplemented with the top external applicants to make up the ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article 2, Section 9).
BASIC FUNCTION:
Perform highly responsible professional and technical duties in the coordination, solicitation and administration of the contract procurement process; organize, prepare, and maintain complex contracts for materials, construction projects and professional services, including architectural, engineering, and consulting services. Perform a variety of specialized buying assignments; serve as a subject matter expert and resource to staff.
There is currently one (1) 12-month, full-time position available at the following department:
Facilities Planning and Construction
4860 Ruffner Street, San Diego, CA, 92123
- This position qualifies for District Paid health and wellness benefits for employee and dependents.
The Senior Contract Specialist will be paid on the OTBS Salary Schedule . Salary Grade: 060.
The OTBS Salary Schedule can be found by clicking here .
Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements.
E = Essential Functions
- Perform highly responsible professional and technical duties in the coordination and administration of the contract procurement process; including contractor pre-qualifications, contract bid packages, design agreements, bid evaluations, and award recommendations. E
- Develop and administer documents for complex and high dollar value contract procurement assignments, including the bid process, design agreements, work authorizations, addendums, and other necessary documentation for contracting purposes; revise complex and difficult specifications; oversee distribution of plans, specifications and prime contractor bid documents. E
- Serve as subject matter expert by providing technical guidance and training to staff in the automation of contracts, procurement and bidding processes for business efficiency. E
- Independently procure goods, supplies, materials, computers and equipment, food products, commodities and services using purchase orders and enterprise resource planning (ERP) system. E
- Process negotiated contracts for Board of Education approval. E
- Follow all federal, state, county and local laws regulating purchasing practices of public school districts. E
- Work with district legal staff on contract documents and agreements and to resolve contract procurement issues. E
- Act as a project leader on special projects and activities as assigned. E
- Coordinate and conduct bid openings and establish vendor selection lists, request for qualifications, and request for proposal materials. E
- Perform project lead duties with the production of contract procurement documents and agreements using automated systems and processes; collaborate with department staff to compile and exchange information and resources. E
- Develop and maintain computer database files for tracking of contracts and budgets and other contract related documents; monitor payment of invoices. E
- Assist district staff to develop contracts for project-related services from initial inception to project completion and assist in solving procurement problems. E
- Perform independent research and analysis and prepare periodic or special reports. E
- May lead and direct the work of buyers and clerical staff.
- Perform related duties as assigned.
To view detailed job description for Senior Contract Specialist, click here .
EDUCATION AND EXPERIENCE:
Any combination of training, experience, and/or education equivalent to BA or BS degree in business or public administration or a related major and five years of recent, directly related experience in contract administration in a large public agency environment or related field. A certificate of Certified Public Purchasing Buyer (CPPB) issued by a reputable professional purchasing organization such as the Universal Public Purchasing Certification Council (UPPCC) is desirable.
LICENSES AND OTHER REQUIREMENTS:
Possession of a valid California driver’s license and availability of private transportation (mileage expense allowance provided).
Distinguishing Characteristics:
Incumbents in the Senior Contract Specialist job class work very independently and are typically assigned the more difficult and complex and high dollar value contract procurement duties. Incumbents also serve as a subject matter expert to provide technical expertise, guidance and training to staff which is distinguished from the lower level Contract Specialist job class.
EXAMINATION PROCESS
To be eligible for consideration, interested candidates must submit the following documents:
- Online employment application
- Please complete the online application to include all current and previous work history and education.
- Substitute Experience:
- Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
- Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
- This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment.
- Answer all supplemental questions
- The supplemental questions should be answered thoroughly, clearly and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
- Attach proof of education
- Education will only be considered if acceptable documentation is attached
- Photocopy of Degree or
- Photocopy of OFFICIAL transcript
- Foreign Equivalency Certification: Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see Foreign Transcript Evaluation .
- Education will only be considered if acceptable documentation is attached
- Additional documents
- A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
- Additional documents, if any, may/should be attached to the online employment application.
Non Discrimination Statement
San Diego Unified School District is committed to equal opportunity for all individuals in education. District programs and activities shall be free from discrimination, harassment, intimidation, and bullying by reason of the following actual or perceived characteristics: age, ancestry, color, mental or physical disability, ethnicity, ethnic group identification, gender, gender expression, gender identity, genetic information, immigration status, marital or parental status, medical condition, nationality, national origin, actual or perceived sex, sexual orientation, race, religion, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics.
For more information contact:
Title II Coordinator
Wendy Ranck-Buhr
(619) 725-5678
Title IX Coordinator & Uniform Complaint Compliance Officer
Anna Ward
(619) 725-7225