Overview
“Go wherever we are needed and do whatever comes to mind.”
- Ballington & Maud Booth, Founders
Volunteers of America (VOA) is a faith-based, nationwide nonprofit organization dedicated to helping those in need rebuild their lives and reach their full potential. The VOA network includes more than 16,000 full-time professionals empowering 1.5 million people annually through our 29 affiliates in 46 states. We provide hundreds of service programs, including those for seniors and people with disabilities, those experiencing homelessness, and those recovering from addiction. VOA is one of the nation’s most comprehensive human services charities, offering programs for communities, individuals, and families.
VOA is seeking a Staff Accountant to assist in month-end close processes, analyses, reporting, and performing special projects as assigned.
This position allows for a Hybrid Work Schedule. This role does not allow for a fully Remote Work Schedule.
Primary Responsibilities:
- Assist in month-end close activities:
- Prepare and record monthly journal entries to the general ledger including but not limited to bank reconciliations, investment earnings, contributions, prepaid, in-kind and other monthly routine entries.
- Prepare month-end reconciliation of balance sheet accounts, and identify, analyze and prepare adjusting journal entries.
- Assist in preparing month-end schedules and dashboards.
- Distribute monthly financial reports including departmental financials, trial balances, and investment earnings reports.
- Grant and Endowment:
- Review grant and endowment contracts and documents.
- Record, track and monitor sub-awards and payments.
- Ensure all transactions are recorded and processed in a timely manner.
- Assist in preparing grant financial reports.
- Perform assigned account and pledge receivable functions:
- Process cash and check deposits.
- Review, reconcile and record all deposits.
- Resolve disputed transactions.
- Reconcile payments and donations received, ensure proper recordings, monitor activities, review and follow up on pending receivables.
- Main contact for financial inquiries for designated departments:
- Provide support and analysis such as schedules, financial information, and forecast for the annual budget process and financial review meetings.
- Provide departmental assistance with inquiries including but not limited to payments, receipts, payroll, budget-to-actual reports, and general ledger.
- Prepare additional analysis reports as needed.
- Point of contact for investment program and investment earnings tracking software:
- Serve as administrator for investment earnings tracking software.
- Provide support to affiliate users with access issues, account deposits and withdrawals, and account inquiries.
- Support other accounting department functions as follows:
- Assist in providing information related to the annual budget preparation and forecasting as needed.
- Assist the accounting department with year-end close procedures, journal entries, and consolidation.
- Assist in the preparation of schedules for the annual audit, including providing external auditors with documents as requested.
- Assist in populating financial reports and periodic filings.
- Assist in various Committee material preparation.
- Other tasks as may be assigned as necessary.
Qualifications:
Physical Capabilities:
- Lifting: Requires lifting materials up to 10 lbs.
- Ability to stand or sit at a computer for prolonged periods.
Working Conditions:
- The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position will take place primarily in an office setting.
Other Duties:
- Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education and Experience:
- Minimum of Bachelor’s degree in Accounting, Finance or Business Administration.
- 3-5 years' relevant work experience is required.
- Proficiency with Microsoft Office including Word and advanced Excel.
- Experience using accounting system databases, ideally with NetSuite – a plus.
- Strong organizational skills and ability to manage multiple, competing deadlines.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
VOA is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Volunteers of America does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status or on any other basis prohibited by applicable law.
Employment with VOA is contingent upon successful completion of a background check, which may include but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Senior Vice President of Human Resources.
Experience Required
- 3 - 5 years: 3-5 years' relevant work experience.
Education Required
- Bachelors or better in Accounting or related field.