Human Resource Associate Senior - Pharmacy Practice

Human Resource Associate Senior - Pharmacy Practice

Hiring Department : Pharmacy Practice

Location : Chicago, IL USA

Requisition ID : 1027675

Posting Close Date : October 21, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition, all full-time benefits eligible positions include a comprehensive benefits package which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents.

Description:

The Human Resources (HR) Associate initiates, coordinates, organizes HR functions and related activities for the department. These functions include but are not limited to recruitment of faculty and staff; onboarding of new employees; employment and payroll processing; training and compliance monitoring, maintaining compliance with current University and Department policies, procedures, protocols, statutes and rules.

Duties & Responsibilities:

Personnel

• Responsible for the payroll functions for faculty/academic and civil service employees within the department utilizing University HR/Pay systems, e.g. Banner, HR Front End, GoTime, PARIS, Kronos, etc. Payroll functions include, but are not limited to, time entry review, processing merit increases, lump sum payments, stipends, overpayments, pay adjustments, change of pay status, and waiver issues.
• Serves as a liaison and resource for employee leaves of absence such as the Family Medical Leave Act (FMLA), State University Retirement System (SURS), Victims Economic Safety and Security Act (VESSA), etc.
• Confers with and assists hiring units regarding recruitment requests for all employee classes; coordinates and manages the recruitment processes including, but not limited to, job descriptions, advertisements, reviewing applicant qualifications, interview scheduling, reference checks, extending offers.
• Responsible for the record management functions including maintenance, retention, transfer, and disposition of personnel records and files to ensure compliance with regulatory guidelines (University, UI Health, State and Federal Government, The Joint Commission (TJC), etc.).
• Responsible for ensuring all departmental, campus, UI Health, and departmental new hire onboarding requirements are met (mandatory clearances, orientations, compliance trainings, etc.) for all employee classes, e.g. residents, faculty, civil service, etc.
• Responsible for maintaining Academic Vacation and Sick Leave (AVSL), Kronos and GoTime records. Accurately calculates all leave taken and accrued in accordance with the Fair Labor Standards Act.
• Assists with coordination of training, continuing education, and staff development activities. Administers and coordinates the Ambulatory employee recognition program. Collaborates with inpatient and outpatient management and staff to develop and improve upon the program to ensure increased employee satisfaction.

Administration

• Consults with the Department DAO and College HR on interpretation, application and dissemination of department, college and campus HR policies and procedures.
• Serves as the liaison between the Department of Pharmacy Practice, Ambulatory Care Pharmacy Services, Hospital Pharmacy Services, and College of Pharmacy (COP) in HR matters.
• Recommends and participates in the development of new approaches, policies, and procedures to facilitate improvements in departmental efficiencies and services related to HR functions. May serve on department planning and policy-making committees. Maintains, reviews and updates policies every 3 years as required by the University.
• Serves as department security contact, initiates security application access requests, maintains department electronic e-mail list.
• Monitors compliance with university and department requirements including, but not limited to licensure, training and conflict of interest/commitment reporting, State Officials and Employees Ethics Act (SOEEA), etc.
• Collaborates with COP HR as a resource on all HR related items, such as promotions, overcompensation, etc.
• Coordinates HR components of pharmacy accreditation process.
• Assists with other HR related administrative activities and support as assigned.

Employee Relations/Legal

• Advises and counsels managers and employees in employee relations issues including, but not limited to, grievance handling, performance evaluations, and standards of conduct.
• Provides information and advice to employees, and managers regarding personnel policies, employment practices and labor regulations to ensure compliance with all legal and regulatory standards.
• Maintains current knowledge of University labor agreements, Federal guidelines and laws, such as the Family Medical Leave Act (FMLA) and the Fair Labor Standards Act.
• Assembles and reviews records, reports and documentation of employee grievance, disciplinary and performance actions.
• Ensures compliance to legal requirements relating to grievance procedures, international student and staff affairs (visa requirements) FMLA, etc. is met. Coordinates with the Office of International Services (OIS), UIC Labor Relations and other departments as necessary.
• Strictly follows established procedures related to confidentiality of data and information.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• 10 years of work experience performing professional-level human resources duties.
• Knowledge above the rudimentary understanding of principles and procedures used in human resources (i.e. personnel recruitment, selection, training, compensation, benefits, labor relations and negotiation and personnel information systems).
• Knowledge above the rudimentary understanding of federal and state laws, rules, and/or regulations affecting public human resources administration; ability to develop a broad knowledge of those of the employing institution.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Skill in reviewing and formulating/revising human resources policies and procedures and in exercising control over the implementation of policies and procedures.
• Skill in utilizing organization and time management and in effectively managing multiple priorities on a daily basis.
• Skill in oral and written communication.
• Skill in MS Windows applications.
• Ability to employ critical thinking skills, creativity, and ingenuity for effective and timely problem-solving.
• Ability to maintain professional relationships and to work effectively as a member of a team and/or as a project leader with the public, faculty, staff and administration as well as a variety of external union representatives and organizations.
• Ability to organize, analyze and interpret data and have strong attention to detail and a high level of accuracy.
• Ability to tactfully handle situations involving employee performance/discipline with utmost discretion and professionalism.
• Ability to plan, supervise, and evaluate the work activities of others.

To Apply: For fullest consideration click on the Apply Now button , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.