Responsibilities: - Project Tracking & Number Assignment: Assign unique project numbers for estimating jobs and maintain a clear tracking system. - Update and manage the estimating calendar to ensure all deadlines and key milestones are accurately recorded and adjusted as needed. - Create and organize estimating project folders with necessary bid documents. - Download relevant project plans and extract specific sheets and details pertinent to the scope of work. - Retrieve and highlight key bid specifications, including wage rates, security protocols, and access requirements. - Draft proposals by inputting essential project details, including client information, and estimating takeoffs. - Compile these proposals into a pre-defined template and send a detailed summary email to the estimator with the draft proposal, project location, wage rates, and any special considerations that may require additional quotes. - Serve as the primary point of contact for clients during bid follow-ups, both via phone and email. - Maintain a professional and detailed record of communication, including bid status updates, client feedback, and project pricing. Document whether the project was awarded to DFB Sales or another company. - Perform basic quantity takeoffs from project plans, including measurements of length, area, and counts. - Ensure accuracy by cross-referencing takeoff results with specific plan details to confirm alignment with the project scope. - Enter and update key project information in tracking sheets, ensuring all relevant data is captured. - Regularly update an Excel-based company information file, used for pre-qualification packages, bidding contracts, and other related documentation.Schedule: Monday through Friday, 9 AM to 5 PM, in-office.Qualifications: - 2 year of relevant experience or an associate degree preferable in construction managementSalary: $60,000/yearHow to Apply: please email resume to and put as subject "NYS DOL Ref. Estimating Coordinator"