Senior Executive Director of Building Services

Senior Executive Director of Building Services

General Definition of Work
The Senior Executive Director of Building Services, under minimal supervision, performs senior level work with extensive decision making discretion supervising the design, deployment, and coordination of facility related operations to ensure continuous improvement processes in all departments in the construction, renovation, maintenance, and operation of facilities. Employee performs highly advanced and supervisory work to carry out Board of Education policies and procedures related to Facility and Maintenance Services under the direction of the Deputy Superintendent of Operational Services.

Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status
State Salary Schedule/Full-time, 12 months

Reports To
Deputy Superintendent of Operational Services

Place of Work
The normal place of work is on the premises used by Durham Public Schools. Durham Public Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

1. Adhere to all state, federal, and local laws, policies, and procedures
2. Lead, manage, supervise, and evaluate assigned staff/programs in the district
3. Prepare and maintain the maintenance and facilities budget and cost account records
4. Establish and maintain data concerning facility operations, operations efficiency, capacity, district growth, placement of schools and student demographics to assist in short- and long-range planning for facilities
5. Collaborate and coordinate with school planning
6. Organize and guide facilities task force to establish a long range (10 year) facility plan and work with local government agencies to deploy the plan and establish funding
7. Maintain and update the state mandated 5-year capital needs survey
8. Develop and recommend capital and current expense budgets based on department feedback, facility audits/task force recommendations and district plan
9. Prioritize and assign projects based on data collected from staff, schools, and professional needs assessments
10. Collaborate and provide recommendations on inclement weather as a member of the emergency preparedness team
11. Collaborate and coordinate with Risk Management all efforts on environmental concerns
12. Monitor and recommend funding from all sources (Current Expense, Capital Funds, Bond Funds and Lottery Funds) by developing integrated budgets to implement board approved facility plans and projects
13. Oversee district compliance with regulatory agencies such as Fire Marshal, Health Department, Inspections, and other City/County agencies
14. Complete local, state, or federal surveys and reports accurately and promptly
15. Participate in professional development workshops and leadership training
16. Create an inclusive environment with positive communication/public relations
17. Facilitate the development of the department’s improvement plan
18. Perform related work as assigned or required

Knowledge, Skills, Abilities

1. Comprehensive knowledge of federal, state, and local polices/codes and procedures regarding facility management, planning, maintenance, and construction
2. Comprehensive knowledge of federal, state, and local regulatory requirements applicable to school system surplus and fixed assets
3. Skilled in technology with demonstrated ability to use spreadsheet software and word processing software
4. Ability to maintain professional and emotional control under stress
5. Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
6. Ability to learn and use specialized tools, equipment or software related to business needs
7. Ability to develop, monitor, and implement a fiscally sound budget
8. Ability to direct and evaluate the work of others
9. Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
10. Ability to communicate effectively
11. Ability to reason, make judgments, and maintain effective working relationships
12. Ability to employ positive communication skills in all settings/mediums
13. Ability to problem-solve utilizing sound judgment
14. Ability to maintain confidentiality regarding school system business
15. Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy
16. Ability to take initiative, work independently, and exercise sound judgement
17. Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
18. Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions
19. Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment

Education and Experience

1. Bachelor’s degree in architecture, planning, engineering, or related area
2. Five (5) years’ experience in managing commercial construction projects through planning, budgeting, design, bidding, construction, etc.
3. Equivalent combination of experience and education

Special Requirements

1. Possess and maintain a NC Driver’s License
2. Must maintain a safe driving record
3. Travel to school district buildings and professional meetings as required

Physical Requirements/Working Conditions

1. Work requires the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects
2. Work regularly requires exchange of accurate and detailed information through oral and written communication
3. Constantly operates a computer and other office business equipment
4. Ability to remain in stationary position for required meetings/work
5. Ability to move to other work locations
6. Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
7. Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
8. Work requires preparing and analyzing written or computer data, operating standard office equipment, use of advanced technology
9. Work occasionally requires exposure to outdoor weather conditions
10. Work is generally in a moderately noisy location (e.g., business office, light traffic)
11. Requires the ability to deal with people beyond giving and receiving instructions
12. Must be adaptable to performing under mild to high levels of stress
13. Must be on-call as a regular part of the job

Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.

Durham Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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