Student Funding Administrator
Boston, MA | Hybrid | 35hrs/week
3+ Months with a high possibility of extension
Description:
- The Office of Graduate Education (GradEd) seeks a highly motivated, well-organized, dynamic individual to join their team.
- Reporting to the Associate Director of Finance and working closely with members of the OGE financial team, this forward-facing role serves as the principal administrator responsible for coordinating and executing the student funding process for the 750+ PhD students in the Division of Medical Sciences (DMS).
- This position requires a high level of customer service, analytical thinking, sounds judgement and attention to detail and will collaborate with colleagues across the Longwood Campus and in affiliated hospitals.
Job Responsibilities
• Executes a variety of complex financial tasks in order to ensure the accurate execution of the student funding process including all stipend and tuition payments for 750+ DMS PhD students.
• Coordinates with students, faculty advisors and department financial contacts regarding the details and logistics of the faculty advisor's financial obligations for their students.
• Updates and maintains student funding data in FileMaker database.
• Serves as the primary contact for the student funding process related inquiries.
• Advises students, faculty and department financial contacts on a wide range of financial support issues.
• Collaborates with the Graduate School of Arts and Sciences Admissions and Financial Aid Office, HMS Office of Finance, Student Financial Services, and various other University and Medical School administrative offices to execute financial processes and maintain compliance with applicable University financial policies.
• Responsible for knowledge of compliance around DMS Student funding practices, federal award policies, Student Union appointment policies and other related student funding policies.
• Assists in running various financial reports.
• Other duties and special ad hoc projects as needed.
Additional Qualifications and Skills
• College degree strongly preferred, or an equivalent of education plus relevant business experience
• High level of organization skills with strong attention to detail
• Must be comfortable working as part of a team in a busy, rapidly changing environment
• Experience with computer information systems, desktop applications, online processes, and data processing helpful
• Experience with payroll processing a plus
• Experience working in higher education
• Able to handle highly confidential information with appropriate discretion and sensitivity required Able to prioritize duties and meet multiple deadlines
• Able to exercise a high degree of judgment to make sound independent decision.
Works with multiple sources of funding which may include donor or research restricted funds. Performs or coordinates several areas of financial accounting, recordkeeping, processing or administration. May conduct one or more of the following duties. Prepare budget for department, unit or school working with core or sponsored research funds usually utilizing information and assumptions provided by others. Review or reconcile accounts, transactions, or balances. Provide research and basic data analysis for use in financial planning and decision making. Prepare complex financial reports that may require selection, preparation, and interpretation of data using a complex data query tool and spreadsheet application. Generate entries to accounting and record keeping systems, and establish procedures for tracking and reporting. Process or assist with payments of vendor invoices, and individual reimbursements. Research accounting discrepancies. Associates degree in accounting or 3 to 5 years of experience required. Good written and oral communication skills. Intermediate to advanced proficiency with spreadsheet software required.