ABOUT THE POSITION
As a Search Coordinator, you will be the go-to person for keeping assignments on track. You'll talk with clients, set up meetings, and make sure everything runs smoothly. Your role involves a blend of meticulous coordination, administrative finesse, and proactive support.
The successful candidate is meticulously organized, self-motivated/a self-starter, flexible, and able to manage multiple projects and changing priorities in a fast-paced environment. S/he must ensure discreet handling of all interactions and communications with clients, candidates, etc., and be able to work both autonomously and collaboratively.
KEY JOB RESPONSIBILITIES
Coordination of the search assignments, as part of the project team:
Facilitate the on-time opening and closing of search assignments
Preparation of search engagement letters
Proactive meeting organization; arranging internal team calls and client update calls.
Schedule candidate interviews for Partners and Clients, Practice Area Meetings, Courtesy Meetings, Global Practice Meetings
Manage search related travel arrangements and expenses
Generate and format search related reports, including the weekly status report and candidate reports
Organize and manage all search related documents including document preparation, status memos, report generation and Practice Area presentations
Uphold confidentiality standards across all communication and documentation platforms
Client and candidate care including responding to client inquiries, client search follow up reminders, sending notes and gifts
Other ad hoc projects as needed
Administrative support
Maintain internal databases, including Salesforce and our proprietary accounting platform, w/ up to date and accurate data
Work closely with the finance team to ensure accurate billing information and timely invoicing
Calendar management of business development related activities
Preparation of presentations and pitch documentation material
Establish scorecard competencies in Salesforce
Salesforce Campaign Tracking
Qualifications/Requirements
Bachelor’s Degree
Meticulously Organized
Detail Oriented
Ability to prioritize and execute multiple tasks at once
Strong written communication skills
Experience interacting with high level executives in a professional manner
Self-Starter with a can-do attitude
Ability to learn quickly
Impeccable integrity; team player
Know when to ask for help
Previous search firm experience would be a plus
Knowledge of Salesforce or other CRM
We Offer You
Great compensation opportunities and benefits
A fast-growing, entrepreneurial environment with lots of “green space” and room to grow
Non-bureaucratic, fast-paced, and fun work culture
Experienced & well-respected management team
ABOUT THE FIRM
Odgers Berndtson is one of the top 6 Global Search Firms in the world. For over 50 years, Odgers Berndtson has helped some of the world’s biggest and best organizations find the senior talent to drive their agendas. We deliver executive search, assessment and leadership and development to businesses and organizations varying in size, structure and maturity. We do so across over 50 sectors, whether commercial, public or not-for-profit and draw on the experience of more than 275 Partners and their teams in 29 countries.
In the US, Odgers is a fast growing yet new organization that has grown from a start-up to top 10 US firm in a short 6 years. With top management talent and an experienced group of recruiters, we are one of the fastest growing and most exciting search brands in the country.