Company:
City of Naples, FL
Location: Jacksonville
Closing Date: 22/10/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Salary: $22.00 - $34.11 Hourly
Location : 380 Riverside Circle Naples, FL
Job Type: Full Time
Job Number: 202500549
Department: Public Works - Administration
Opening Date: 10/03/2024
Closing Date: 10/17/2024 5:00 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: N
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide routine and non-routine administrative support to department director, co-workers, the public, customers and visitors of the Public Works Department. The incumbent in this position provides mastery of office skills, assumes responsibility without direct supervision, exercises initiative and judgment, and makes decisions within the scope of assigned authority. This position is distinguished from that of the Administrative Specialist I and II by a greater level of organizational, independence, and computer skills required to successfully perform the work.
EMERGENCY RESPONSE STATEMENT
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Performs other related duties as required.
PERFORMANCE APTITUDES
Data Utilization : Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction : Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude : Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning : Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning : Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
MINIMUM QUALIFICATIONS
OTHER REQUIREMENTS:
The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff.
ADA COMPLIANCE
Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements : Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth texture, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Naples, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Naples, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City of Naples offers a competitive benefits package to it's employees. Please refer to the employee benefits link on the Human Resources web page, linked below, to learn more about our benefits package:
01
Do you have experience utilizing Microsoft Office, specifically Outlook, Word, and Excel? If so, please describe.
02
Do you have any existing knowledge of utilities, construction, or permitting? If so, please describe.
03
The primary function of this position is in a reception capacity for the Department, which includes assisting the public, customers, and visitors, by answering phones, directing calls and/or taking messages, etc. Please describe your experience with customer service.
04
The standard work hours for this office position are 8am to 5pm, Monday through Friday. Please confirm that you can meet this required work schedule.
05
The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff in any form.
Required Question
Location : 380 Riverside Circle Naples, FL
Job Type: Full Time
Job Number: 202500549
Department: Public Works - Administration
Opening Date: 10/03/2024
Closing Date: 10/17/2024 5:00 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: N
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide routine and non-routine administrative support to department director, co-workers, the public, customers and visitors of the Public Works Department. The incumbent in this position provides mastery of office skills, assumes responsibility without direct supervision, exercises initiative and judgment, and makes decisions within the scope of assigned authority. This position is distinguished from that of the Administrative Specialist I and II by a greater level of organizational, independence, and computer skills required to successfully perform the work.
EMERGENCY RESPONSE STATEMENT
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, forms, manuals, news releases, and/or other written materials appropriate to assigned unit.
- Compiles, prepares, and distributes department records and reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
- Functions in a reception capacity for department, assisting the public, customers, and visitors; answers phones; directs calls and/or take messages; retrieves and responds to voicemail messages; responds to inquiries and complaints either by resolving or directing to appropriate entity or department; greets and assists the public, customers and visitors with appropriate, professional manner; receives, sorts and distributes mail; prepares parcels/packages for mailing; rectifies problems with vendors.
- Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
- Performs a variety of essential record keeping duties, and maintains department record keeping and filing system; ensures necessary copies of pertinent forms, materials, reports, records and documents are made, distributed, and filed.
- Performs keyboard work in developing unit written/publication materials, and in entering, adjusting, and/or purging unit data from a variety of City databases.
- Receives and reviews various records, forms, reports, and applications for the purpose of completing or verifying for accuracy; processes various forms required of assigned department, i.e., personnel forms, invoices, time sheets, work orders, purchase orders, applications; reviews, completes, processes, forwards or retains as appropriate.
- Maintains specialized knowledge of unit functions and daily planning to ensure all tasks are completed within established time frames; performs duties specific to assigned work unit; assists other unit personnel in supporting efficient functioning of the work unit, when assigned to a larger operating unit.
- Assist Department Director Act as a liaison between Director, other departments, outside agencies and City residents; gathers and compiles information as instructed; distributes department records and reports; sets up meetings for Director; and performs other duties as assigned.
- Operates a personal computer to enter, retrieve, review or modify data, utilizing Microsoft Word, Excel, Outlook, Access, PowerPoint, Executime, H.T.E., word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
- Communicates with City officials, supervisor, other employees, clients, third party service contractors, vendors, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Performs other related duties as required.
PERFORMANCE APTITUDES
Data Utilization : Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction : Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude : Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning : Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning : Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
MINIMUM QUALIFICATIONS
- High school diploma or GED; supplemented by two (2) years experience in administrative support work, demonstrating excellent organizational skills and skilled use of various modern business computer applications; or any equivalent combination of education, training, and experience which provide the requisite knowledge, skills, and abilities for this position.
- Associate's degree with coursework emphasis in business management is preferred.
- May be required to possess and maintain a valid Florida driver license, class "E" and a driving record which meets or exceeds minimum City driving standards.
OTHER REQUIREMENTS:
The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff.
ADA COMPLIANCE
Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements : Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth texture, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Naples, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Naples, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The City of Naples offers a competitive benefits package to it's employees. Please refer to the employee benefits link on the Human Resources web page, linked below, to learn more about our benefits package:
01
Do you have experience utilizing Microsoft Office, specifically Outlook, Word, and Excel? If so, please describe.
02
Do you have any existing knowledge of utilities, construction, or permitting? If so, please describe.
03
The primary function of this position is in a reception capacity for the Department, which includes assisting the public, customers, and visitors, by answering phones, directing calls and/or taking messages, etc. Please describe your experience with customer service.
04
The standard work hours for this office position are 8am to 5pm, Monday through Friday. Please confirm that you can meet this required work schedule.
- Yes, I can work Monday - Friday, 8AM - 5PM.
- No, I cannot work this schedule.
05
The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff in any form.
- I am a user of tobacco products
- I am not a user of tobacco products
Required Question
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City of Naples, FL