Undergraduate Admissions Counselor

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Undergraduate Admissions Counselor is a regular, full-time, benefits-eligible salaried position responsible for recruiting and evaluating candidates for undergraduate admission as well as carrying out other assigned projects as needed. This position reports to a Senior Associate Director of Undergraduate Admissions.

Essential Job Duties

• Counsel students and conduct presentations about Caltech undergraduate life, admissions, and financial aid policies/procedures to audiences on campus, in high schools, and at large off-campus venues.
• Plan and execute an effective recruitment travel plan that makes appropriate use of staff time, budget, and data to target the most promising candidates to Caltech. Travel as much as 4-6 weeks during the fall months, including but not limited to out-of-state travel.
• Build and maintain relationships with high school counselors and alumni in an assigned fixed region, as well as with faculty, staff, and other relevant stakeholders.
• Thoroughly read, critically evaluate, and recommend appropriate admission decisions on highly competitive applications.
• Carry out other admissions-related projects as assigned by the Senior Associate Director.

Basic Qualifications

• Bachelor's degree required.
• Familiarity with the activities of an undergraduate admissions office.
• Ability to work, and comfort with, diverse audiences.
• Excellent verbal and written communication skills.
• Incumbent must be conscientious, proactive, self-motivated and a strong, positive team player.
• Must have the ability to participate in a fast-paced, creative, and success/deadline-driven environment.
• Attention to detail, especially as it pertains to the holistic review of application materials.
• Exhibit professional behavior and excellent judgment in executing all activities of the office.
• Flexibility to travel by air, especially for several weeks in the fall, spring, or summer months, to domestic locations.
• Must have the ability to manage several projects simultaneously while meeting aggressive deadlines.
• Knowledge of basic Microsoft Office tools including Word, Excel, and Outlook.
• Flexibility to work beyond a typical 8am-5pm job, including evening and weekend projects.
• Possess or have the ability to obtain within the first year of employment a valid California Driver's License (This position is based in Pasadena on the Caltech campus).

Preferred Qualifications

• Knowledge and experience with various social media platforms.
• Experience planning events.
• Experience working with diverse and underrepresented student populations.

Required Documents

• Resume.
• Cover Letter.

$68,460 - $72,900 Per Year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.

If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at