Coordinator of Human Resources (Payroll and Benefits)

Job Details
Job Location
Omaha Zoo - Omaha, NE
Position Type
Full Time
Job Category
Human Resources
Coordinator of Human Resources (Payroll and Benefits)
Job Title: Coordinator of Human Resources (Payroll and Benefits)
FLSA Status: Non-Exempt
Hours: Full-time
Reports To: Manager of Total Compensation
Number of Positions: 1
Job Description
Join the dynamic team at the #1 zoo in the country as a Coordinator of Human Resources, where you will play a vital role in shaping the employee experience! In this position, you will assist with essential payroll and benefits function, all while contributing to a lean but strategic Human Resources operation that truly makes a difference.
The Coordinator of Human Resources is responsible for delivering exceptional services to employees throughout their journey with us. Working directly with the Manager of Total Compensation, this position will help ensure that our dedicated staff feel valued and supported every step of the way. The Coordinator will support payroll and benefits administration and assist with various Human Resources functions, while helping to ensure a seamless offboarding experience. Embrace the opportunity to make a meaningful impact in an inspiring environment where every day is a chance to thrive. This Coordinator of Human Resources reports directly to the Manager of Total Compensation.
Duties and Responsibilities/Essential Functions (include but not limited to)

• Payroll Administration
  • Assist as backup to executing and managing all aspects of bi-weekly payroll processing, including the submission of garnishment orders through the payroll system and monitoring accruals for sick leave and paid time off.
• HRIS Facilitation
  • Assist with the maintenance and accuracy of the HRIS (Paycom), ensuring it remains current with precise employee records.
• Benefits Administration
  • Assist employees in the benefit enrollment process, including new hires, qualifying events and annual open enrollment.
  • Partner with Manager of Total Compensation to address benefits inquiries, maintaining strong professional relationships.
• Uniform Management
  • Support in maintaining and managing uniform inventory, including ordering uniforms for new hires and coordinating annual uniform orders.
  • Submit proper requests and documentation into digital purchase order/request software.
• Employment Verification
  • Handle regular employment verification requests, providing accurate and timely responses.
• Certification Management
  • Handle regular and specialized certification uploads and updates within HRIS (Paycom) for proper employee file maintenance.
• Employment-End Administration
  • Process end of employment tasks within HRIS (Paycom) including employee file updates, COBRA generation and exit surveys
  • Coordinate unemployment claims as received.
• Special Projects
  • Coordinate and assist with event planning of the Human Resources Department including but not limited to Employee Recognition Luncheon and programs.
  • Collaborate with the Human Resources team to plan and coordinate exciting employee appreciation events.
• Administrative Assistance
  • Support Human Resources team with ad hoc office and administrative tasks such as submitting and coding invoices, filing, office supply maintenance and fax handling.

Knowledge, Skills, and Abilities

• Strong organizational skills and a keen attention to details
• Self-starter and with the ability to multitask effectively
• Independent thinker and proactive problem solver
• Capable of working both independently and as part of a team
• Enjoys interacting with colleagues from diverse backgrounds and ages
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and SharePoint
• Ability to handle confidential records and information with discretion

Supervisory Responsibilities

• None

Required Qualifications

• Basic knowledge of, or willingness and ability to learn, protocols of payroll processing, including federal and state payroll regulations, tax laws, and compliance requirements.
• Eagerness to learn about offered employee benefits programs as well as government regulations, including FMLA, COBRA, ERISA and ACA.
• Intermediate computer skills for navigating multiple digital interfaces.
• Strong verbal and written communication skills, with the ability to interact effectively with employees, management, and external vendors.
• Strong commitment to providing excellent customer service to employee needs and inquiries.

Work Environment/Physical Demands

• Fosters a working environment that encompasses a level of respect, empathy and overall understanding for all employees.
• Ability to frequently bend, stoop, crouch, kneel, reach upward, twist, and have good lateral movement.
• This role primarily involves working in an office environment, but it may occasionally require walking outdoors across the zoo or light lifting.
• Occasional travel to the Lee G. Simmons Wildlife Safari Park as needed.

Remote Work

• This is to be determined in conjunction with the Department Head and Zoo policy.

Education and Experience

• High school diploma or GED Equivalent.

Work authorization

• Position does not support employment visa or H1B sponsorship.

DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor is it to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
Omaha's Henry Doorly Zoo & Aquarium is an Equal Employment Opportunity Employer as defined by the EEOC.