Estimating Administrative Assistant

Joseph J. Albanese, Inc. is seeking an Estimating Assistant to join our Estimating team. The Estimating Assistant will provide essential support to ensure efficient operations within JJA's Public Works Division. This role involves a mix of administrative tasks, coordination, and communication to maintain smooth functioning within the department. Voted "Best Places to Work" for the past 6 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.
ESSENTIAL DUTIES & RESPONSIBILITIES:

• Develop departmental forms, procedures, and filing systems.

• Monitor department incoming calls, mail, visitor requests, and bid schedules.

• Respond to inquiries and concerns related to Public Works.
• Prepare and process bid documents.
• Issue prequalification notices and invitations to bid.
• Manage ads for Small Business Enterprises (SBE), Local Business Enterprise (LBE), Disabled Veteran Business Enterprises (DVBE), and Disadvantage Business Enterprises (DBE).
• Conduct good faith efforts for SBE, LBE, DVBE, and DBE Contracts.

• Maintain detailed records of all good faith efforts relating to public work projects.
• Obtain bonding and insurance certificates as needed for projects.
• Process Subcontractor insurance.
• Provide general support for the Estimating Department.
• Assist with special projects as assigned.

NOTE: These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.
QUALIFICATIONS:

• Minimum of a high school diploma or equivalent.

• 3 years of office administration experience; construction industry preferred.

• Strong computer skills.

• Experience with construction-related software a plus.

• Organizational Skills: Ability to manage tasks efficiently.
• Strong attention to detail: Accuracy in data entry and document management.
• Strong written and verbal communication skills.
• Willingness to work closely with team members and other departments.

OTHER:

• General work environment - sitting for long periods, standing, walking, typing, bending.
• Occasional lifting of up to 25 lbs.

WHY JOIN JJA
Joseph J. Albanese is a family-owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees the company has been instrumental in developing Silicon Valley by performing site / structural concrete, demo, grading, and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality, and Truth! JJA utilizes BIM and other cutting-edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at
Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.