Office Manager - Electric

Salary: Depends on Qualifications
Location : GA, GA
Job Type: Full-time
Job Number: 6206
Department: Electric - Administration
Opening Date: 09/16/2024
This is skilled, clerical position, responsible for providing administrative support in the assigned department. Work involves handling public contacts, maintaining a variety of complex records, and compiling reports and statistical data.
Major Duties

• Receives, screens, takes messages and appropriately directs calls to the department
• Provides customer service to visitors and callers regarding information about or knowledge of department operations, policies, and procedures
• Schedules appointments, meetings, and conferences for departmental staff; enters items in Minute Trac for Council Work Sessions and Meetings
• Receives, sorts, and distributes mail
• Compiles data for daily, monthly, annual, and other departmental reports
• Processes and maintains a variety of daily, monthly, and yearly organizational forms
• Records, reports, and accounts including personnel records, payroll and budget, expenditure records, and equipment and supply requisition forms
• Manages payments for electrical services; handles purchase requisitions and field purchase orders
• Manages bids
• Files and retrieves materials and data from the department's computerized and manual filing systems; maintains the department's filing system
• May operate City vehicles in the performance of duties and/or to attend training programs
• Performs other related duties as assigned

Minimum Qualifications
High School diploma or equivalent supplemented with two (2) to four (4) years experience in general office environment; Associate degree in related field preferred.
Knowledge Required by the Position
Knowledge Required by the Position:

• Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required
• Knowledge of basic mathematical and accounting procedures

Skills Required by the Position:

• Skill in operating a computer

Abilities Required by the Position:

• Ability to understand and follow quickly and accurately oral and written instructions;
• Ability to understand and apply available guidelines to varied operational requirements, and to follow clearly stated oral and written instructions
• Ability to speak clearly and distinctly at all times
• Ability to accurately record and transfer data from one source to another, and to perform basic mathematical calculations
• Ability to prepare clear and concise reports and maintain accurate records
• Ability to maintain alphabetical and chronological files
• Ability to work independently without specific instructions
• Ability to establish and maintain effective working relationships with City employees and the general public
• Ability to drive and operate the department's assigned vehicles and equipment in a safe and efficient manner

Supervisory Controls:
Thework is performed under the direct supervision of the Department Director or supervisor assigned by the Director to oversee the work of the Administrative Assistant.
Guidelines :
Guidelines include City and departmental policies, procedures and ordinances.
Complexity:
The work consists of a variety of administrative and clerical duties.
Scope and Effect:
The purpose of this position is to support the efficient operation of the assigned department through coordination of a wide variety of administrative and clerical duties.
Personal Contacts:
Contacts are typically with co-workers, vendors and the general public.
Purpose of Contacts :
Contacts are typically to give and exchange information and provide services.
Physical Demands:
The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.
Work Environment:
The work is typically performed in an office.
Supervisory and Management Responsibility: None.
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