Legal Secretary - Litigation

Law firm in Century City is seeking a Legal Secretary speciaizing in litigation defense matters to support up to five Attorneys. The firm offers a hybrid schedule, great benefits.

Duties include:

• Oversee the file opening process, prepare memo's and documents for conflicts, trasnfer files, prepare closing matters and close out old
• Prepare and submit expense reports, check requisitions and invoices
• Approve/deny vendor bills/statements, enter attorney time
• May be in charge of attorney inbox, saving emails to file, and reminding/following up
• Prepare document productions and eFile documents
• Produce legal documents from verbal or written instructions, dictation, shorthand notes, rough drafts, or other materials
• Proofreads and corrects documents for correct grammar, spelling, punctuation and format
• Prepares document shells, runs and cleans up TOC and TOA
• Sorts, opens, logs, and distribute incoming mail and facsimiles to attorneys
• Files and serves legal documents with proper courts or tribunals
• Reserves court reporters for hearing and depositions
• Formats and drafts pleadings and letters, gathers and compiles exhibits for briefs
• Prepares and assembles materials, documents, and exhibits for meetings, court appearances, and hearings
• Knowledge of court rules for formatting of documents as required by each court
• Schedules and arranges meetings and conferences and notifies interested parties
• Arranges travel for attorneys
• Schedules assigned attorneys’ calendar of meetings, conferences and hearings, calendars events/deadlines by using CompuLaw calendaring system