AP/AR Accounting Clerk

The accounting Clerk plays a critical role in managing the day-to-day financial operations of an electrical contracting company, including record keeping, accounts payable and receivable management, payroll processing, financial reporting, tax compliance, budgeting, and financial analysis.

• Financial Record Keeping:
• Maintain accurate and up-to-date financial records for the electrical contracting company, including accounts payable, accounts receivable, general ledger entries, and payroll records.
• Record all financial transactions, such as invoices, payments, receipts, and expenses, in accordance with accounting principles and company policies.
• Accounts Payable Management:
• Process incoming invoices from vendors and suppliers, verifying accuracy, coding expenses to appropriate accounts, and entering them into the accounting system for payment.
• Prepare and issue payments to vendors, subcontractors, and suppliers on a timely basis, ensuring compliance with payment terms and deadlines.
• Accounts Receivable Management:
• Generate customer invoices for completed projects, services rendered, or materials provided, ensuring accuracy of billing details and terms.
• Monitor accounts receivable aging reports, follow up on outstanding invoices, and pursue collections as needed to maintain healthy cash flow and minimize overdue accounts.
• Bank Reconciliation:
• Reconcile bank statements and financial accounts to ensure accuracy and consistency between bank records and internal accounting records.
• Investigate and resolve discrepancies or errors identified during the reconciliation process, such as missing transactions or bank fees.
• Payroll Processing:
• Process employee payroll accurately and on time, calculating wages, deductions, and withholdings in compliance with applicable laws and regulations.
• Prepare and distribute employee paychecks or direct deposits, as well as payroll reports and tax filings, such as W-2 forms and quarterly tax returns.
• Financial Reporting:
• Prepare financial statements, reports, and analyses on a regular basis, such as income statements, balance sheets, cash flow statements, and variance analyses.
• Provide financial data and analysis to support decision-making by management, stakeholders, and external parties, such as investors or lenders.
• Tax Compliance:
• Assist with tax compliance activities, including preparing and filing tax returns, remitting payroll taxes, and coordinating with external tax advisors or auditors as needed.
• Stay informed about changes to tax laws, regulations, and reporting requirements that may impact the electrical contracting business.
• Budgeting and Forecasting:
• Assist in the preparation of annual budgets, forecasts, and financial projections for the company, collaborating with management to develop realistic financial goals and objectives.
• Monitor actual financial performance against budgeted targets, analyzing variances and identifying areas for cost control or revenue enhancement.
• Financial Analysis and Support:
• Conduct financial analysis and ad hoc reporting as requested by management, providing insights and recommendations to support strategic decision-making and business planning.
• Participate in financial planning and analysis activities, such as evaluating investment opportunities, pricing strategies, and cost-benefit analyses.
• Compliance and Internal Controls:
• Ensure compliance with internal controls, accounting standards, and regulatory requirements governing financial operations, such as Generally Accepted Accounting Principles (GAAP) and Sarbanes-Oxley Act (SOX) regulations.
• Implement and maintain effective internal controls and procedures to safeguard company assets, prevent fraud, and ensure the integrity of financial data.