Payroll Specialist

Why work with YWCA Seattle King Snohomish?

YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference.

We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan.Put your passion for racial equity and social justice to work – apply today!

What You'll Do

The Payroll department is responsible for all of the agency’s internal Payroll functions including processing timesheets, cutting paychecks, processing benefits payments, and calculating and processing Payroll taxes for 400+ staff members on a semi-monthly basis. Under the direction of the Payroll Manager, the Payroll Specialist is responsible for timely, accurate processing of payroll and benefit transactions and for the accuracy of payroll and benefits data.

The Payroll Specialist performs the full range of record keeping and payroll processing activities and participates in the production of semi-monthly payroll. The work of this position is deadline driven and requires a work schedule to meet these deadlines.

This position has a social justice component that requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principals of antiracism and grounding those principles in everyday work are required job skills and core values. As an equal opportunity employer, we highly encourage people of color to apply.

• Process semi-monthly payroll, calculate and process garnishments & serve as backup for Payroll Manager when needed
• Reconcile benefit invoices to employee deductions and G/L & Provide timely support to staff enquires
• Maintain accurate and complete filing systems - Perform audits of systems to maintain integrity
• Train new staff in system as part of new hire orientation
• Calculate and process any needed adjustments, terminations and other changes accurately each pay period
• Accurately record and document all payroll transactions to ensure complete recordkeeping and audit trail
• Provide support for all audit needs; Assist with quarterly and annual reporting requirements
• Maintain employee confidence and protect Payroll operations by keeping information confidential
• Support accounting department, HR as needed, and actively engage in agency-wide
• Attend required safety trainings and meetings; follow all safety and health guidelines, standards, practices, policies, and procedures; and actively participate in the agency’s Emergency Preparedness program and activities

• Experience in processing payroll, bookkeeping and/or benefit related account reconciliation
• Strong mathematical competency with the ability to perform reconciliations
• Intermediate level of computer skills critical including use of database, word processing, spreadsheet software (Microsoft Office Suite including Outlook, Word, and Excel).
• Ability to juggle multiple priorities and meet deadlines
• Ability to work independently, be proactive, problem solve and take initiative as well as work in and add value to a team environment, pitching in as needed to "get the job done”
• Effective written and verbal skills
• Customer service orientation, including ability to communicate effectively and work with individuals at all levels of the organization
• Demonstrated commitment to anti-racist principles
• Experience working with communities of color and people from different cultures
• Demonstrated understanding of the intersection of racism and poverty

• Hourly Rate: $27.00
• Hours: 40 hours per week
• Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans
• At the time of hire, employees may enroll voluntarily in the Fidelity 403b Plan
• After two years of employment, employees are eligible to participate in the YWCA Retirement Fund

• Continuously performs indoor work including sitting while operating a computer
• Continuously exchanges information through listening and talking with clients, agency staff, employers, representatives of community organizations, and other individuals in the community
• Frequently stands, walks, sits, and climbs in performing duties in the workspace and in the community
• Frequently reaches and grasps in using telephones, computers, fax machines, and other office equipment and supplies
• Occasionally lifts/carries 10 pounds or less
• Occasionally stands, squats, kneels, and bends while performing job duties

*Continuously = Over 80% of the time * Frequently = 20-80% * Occasionally = Under 20%

#LI-Hybrid

YWCA encourages applicants with a variety of experiences to apply!

At YWCA, we recognize that lived expertise is a powerful asset. This refers to the insights, knowledge, and skills developed by those who have navigated systems and experienced inequity.

Valuing lived expertise helps build trust with program participants, develop culturally responsive programs, and break down barriers to equity. It enriches our collective understanding and enhances our ability to serve communities that are furthest from opportunity.

Mental Health Considerations

All employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms, including but not limited to, racial trauma, domestic violence, sexual violence, homelessness, unemployment, and financial hardship. As a result, employees are at risk of secondary trauma. We encourage employees to seek support inside and outside the workplace and maintain self-care routines.

Equal Opportunity Employment

YWCA Seattle King Snohomishis an Equal Opportunity Employer.To read more about this, view theEEO is the Law Poster and thisEEO is the Law Poster Supplement .

For more information

Contact us at with any questions or if you need accommodation for your application.