Accounts Payable / Accounts Receivable Specialist

An HVAC mechanical contracting business located in Walnut Creek is looking for a reliable individual to process accounts payable, accounts receivable, and provide administration support. For the right person who is willing to take on additional responsibilities, this part-time position (24 hours/week) has the potential to increase to full-time. The position reports to the Controller.
Accounts Payable:
Process a high volume of A/P invoices with speed and accuracy as follows:

• Review invoices, obtain proper approvals, and match invoices to PO's
• Ensure invoices are entered and paid timely in accordance with company policy and vendor terms
• Identify and capture vendor discounts when available
• Audit sales tax rate on all invoices
• Review and analyze accounts payable aging
• Weekly check run
• New vendor setup
• Credit card reconciliations
• Process employee expense reimbursements
• Maintain exceptional relationships with vendors
• Other duties as needed

Accounts Receivable:

• Process daily deposits and record transactions in Foundation software
• Research and resolve account discrepancies
• Review and analyze accounts receivable aging
• Responsible for contacting customers regarding past due accounts

Office Administration and Other Duties:

• Front desk duties including handling incoming and outgoing packages, distributing mail, processing walk-in sales, and miscellaneous filing
• Order office supplies as necessary
• Work with IT to order and set up new phones and/or computers for new hires, and assist employees with ongoing phone and computer needs

Qualifications

• Three years prior A/P and A/R experience
• Excellent written and oral communication skills an absolute must
• Must be organized, self-motivated, reliable, and able to work with a minimum of supervision
• Must have attention to detail
• Ability to work collaboratively and cooperatively with vendors, customers and coworkers
• Proficient in Microsoft Word and Excel, with the ability to sort data and maintain spreadsheets

• A team player willing to help out wherever needed

• Experience with Foundation Software a plus
• Experience in the construction industry a plus

Employee Benefits include:

• Group health coverage including medical, dental and vision
• Paid time off and holiday pay
• Employee Stock Option Plan (ESOP)
• 401k retirement plan
• Health Savings Account

*When applying, please include salary requirements.*