Administrative Coordinator

Job Summary:

The Administration Coordinator will provide essential administrative support to the USA Presidents of the company. This role will involve managing diaries, coordinating travel arrangements, and handling general administrative tasks to ensure the smooth operation of the Presidents' office.

Key Responsibilities:

Diary Management:

• Manage and maintain the Presidents' calendars, scheduling meetings, appointments, and events.
• Coordinate with internal and external stakeholders to ensure timely and accurate scheduling.

Travel Management:

• Book and manage travel arrangements, including flights, accommodations, and transportation.
• Prepare and submit travel expense reports.

General Administrative Tasks:

• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and maintain documents, reports, and presentations.
• Provide general administrative support as needed.
• Provide administrative support for marketing events and conferences.

Qualifications:

• Proven experience as an Administrative Assistant or similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented and able to prioritize tasks effectively.

*** the suggested salary is for full time - this role will be part time 9:00 - 13:00.