Intellectual Property Specialist

General Purpose:

The Intellectual Property Specialist supports the growing, innovative, electronics-focused patent practice. This supportive position is responsible for patent-related tasks, helping to prepare and prosecute patents for some of the largest and most innovative technology companies in the world. This role joins a dynamic, collaborative environment focused on excellence and work/life balance.

Essential Duties/Responsibilities:

• Supports patent attorneys in docket and practice management
• Performs tasks associated with the preparation and prosecution of patent applications
• Manages and performs a range of duties related to an internal electronic file system
• Generates templates for patent applications, and responses to various Office Actions (including but not limited to: a Filing Receipt, Notice to File Missing Parts, Response to Office Action, Notice of Publication, Notice of Allowance, Issue Notification; and Letters Patent) as they relate to correspondence/filing with USPTO, PCT, and foreign associates
• Prepares additional templates for various legal documents (Declaration, Powers of Attorney, Assignments)
• Reviews formalities of filed patent documents to ensure proper form, including Filing Receipts, Declarations, Recordings, Information Disclosure Statements, allowed patents ready to issue, etc.)
• Performs electronic filings at the USPTO
• Manages new client intake and opening of matters
• Maintains proficiency in required technologies such as Microsoft Office, Adobe Acrobat, iManage, USPTO products, Intapp, etc.
• Performs other functions as assigned

Competencies:

• Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Team Player: Works within team and cross-functionally to meet required results.
• Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.

Supervisory Duties (if applicable):

None.

Job Qualifications (Education, Experience and Certification):

All career-focused, interested candidates able to demonstrate the following will be considered:

Abilities

• Strong work ethic and attention to detail
• Excels within a dynamic, positive, professional, team-oriented culture
• Quickly learns and comprehends complex concepts and processes
• Thinks critically to understand how each task fits into a broader workflow
• Works efficiently, using available technology and striving to make tasks easier and more efficient

Skills

• Requires superior proofreading
• Requires superior oral and written communication
• Requires proficiency in Microsoft Office suite products (Outlook, Word, Excel, and PowerPoint, Visio is a plus), Adobe Acrobat, iManage, USPTO products, Intapp, etc.

Education

• A Bachelor’s degree or 3-5 years experience in a professional environment required.

Experience

• 3+ years patent prosecution experience preferred
• Prior legal field experience preferred

Knowledge

• Knowledge of USPTO systems and processes preferred
• Knowledge of patent preparation and prosecution preferred

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

Schedule:

At this time, this position allows for a hybrid schedule and our team members are generally expected to be in the office Mondays, Tuesdays and Thursdays, with flexibility to switch days as needed with approval. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office days requirement.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.