Records Specialist II - INTERNAL ONLYPrint ( Specialist II - INTERNAL ONLYSalary$25.09 - $36.38 HourlyLocationPolice Department, AZJob TypeFull TimeJob Number25-0101DepartmentPOLICE DEPARTMENTOpening Date10/23/2024Closing Date10/30/2024 11:59 PM ArizonaDescriptionBenefitsQuestionsWe Are SeekingThis is an internal only recruitment available only to current Gilbert Police Department Records employees. External applications will not be consideredWith every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Police Records Specialist II.The Police Records Specialist II reports to the Police Records Shift Supervisor. The primary purpose of the Records Specialist II role is to perform redaction work for the Police Department Records Team. Based upon assignment, incumbents will perform any/all of the duties of a Records Specialist I with a focus on reviewing requests, evaluating content for redaction, and performing the technical process of redacting the content and applying the redactions to the business record. Repetitive viewing of BWC videos involving nudity, dismemberment, death, abuse, and trauma. Individuals in this position are exposed to negative auditory and visual stimuli on a regular basis.Essential Duties and Responsibilities Include:Processes all requests for police reports or records and reviews all submitted documents for validity, accuracy and completeness.Scans and indexes records into electronic document management systems and assists with records filing, retention, and destruction.Reviews submitted police officer reports for validity, accuracy and completeness and consults with officers, detectives and supervisors as needed regarding report discrepancies.Performs high level redaction of requested police records deemed sensitive in nature by the assigned detective or supervisory staff. Redactions are based upon Federal Freedom of Information Act and state/local laws and guidelines pertaining to the security of personal and/or law-enforcement sensitive information.Collects and processes cash and credit card payments for records that are provided.Fulfills 911 and dispatch audio requests by extracting applicable audio files and applying the necessary redactions using specialized software.Provide time sensitive administrative support to the Prosecutor’s office and Maricopa County Attorneys Office in gathering digital evidence to aid in prosecution.Provides homicide/death reports to ASU in accordance with a long standing data sharing agreement.Other duties as assigned.This is an internal only recruitment available only to current Gilbert Police Department Records employees. External applications will not be consideredAbout YouYou are someone who effectively exceeds customer needs by building productive relationships, and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.At Team Gilbert, we hire innovative, forward thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirementsHigh School Diploma or GED;Must be a current Gilbert Police Department Records employee.Two years of experience as a GPD Records Specialist I preferred.Bilingual in English and Spanish is desirable;Possess and maintain a Level A Terminal Operator Certification within six months of hire dateSuccessful candidates will consistently demonstrate strong verbal, written communication and phone etiquette skills, strong organizational skills with attention to detail, be proficient in Microsoft Office products, and demonstrate the ability to handle confidential information;Successful candidates will be customer service oriented. He/she will also show proficiency in working independently as well as with a team, able to prioritize work, and demonstrate the ability to build effective working relationships with internal and external customers;Record Specialists work rotating shifts.Interviews are tentatively taking place on November 4, 2024.This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.We Are Team GilbertGilbert is on a mission to be the City of the Future. We choose to “Anticipate. Create. Help people.” With over 100 years of history and growth, our focus is on keeping the thriving community that Gilbert is today well into the future. Gilbert has been named among the top 100 Healthiest Employers, the Most Prosperous City in the Country, Best Place to Live, Work and Play, Arizona’s Most Admired Companies to Work For, and more. ( hire people who share our aspiration to be driven, kind, bold, and humble. Join Team Gilbert, and help us shape a new tomorrow, today: For the ChallengeIn addition to a competitive salary, Gilbert offers a comprehensive benefits package that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more.Join Team Gilbert and make an income while making an impact! If you are looking for an opportunity to make a visible contribution to our community and get excited about doing interesting work that matters, then why not click that "Apply" button at the top there? We can't think of a better place to put your talents to work.Let's get this adventure started!Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Town of Gilbert offers a comprehensive benefits package for qualifying positions that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here ( to see a list of our benefit offerings at-a-glance.01This is an internal recruitment only available to current Town of Gilbert Employees, external applications will not be considered. Are you a current Town of Gilbert employee?YesNo02Items 2 - 11 reference general requirements for candidates of all civilian positions in the Gilbert Police Department. The last three questions reference your education, work history and availability. Please answer all questions truthfully and completely. Are you at least eighteen (18) years of age?YesNo03Do you have a high school diploma or GED?YesNo04Have you been convicted of a felony or any offense that would be a felony if committed in Arizona?YesNo05Were you dishonorably discharged from the United States Armed Forces?YesNo06Have you sold, produced, cultivated or transported marijuana for sale?YesNo07Have you illegally sold, produced, cultivated, or transported for sale any other dangerous drugs or narcotics?YesNo08Have you used marijuana for any purpose within the past eighteen (18) months?YesNo09Have you used marijuana while employed with a law enforcement agency?YesNo10Do you have a pattern of abuse of prescription medication or illegal use of dangerous drugs or narcotics within the past seven (7) years?YesNo11Have you been convicted of or adjudged to have violated traffic regulations that would equal eight (8) or more points within the past thirty-six (36) months? (Shall not apply to positions that do not require driving in their job description. Driving waivers may be required)YesNo12The Police Department is a 24/7 operation. Are you able to work rotating shifts, including nights, weekends and holidays on a rotating basis?YesNo13In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.YesNo14Please select the option below that most accurately reflects your educational background.High School Diploma/GEDSome CollegeAssociate's DegreeBachelor's DegreeGraduate Degree or higher15This position is open to current Records employees only, are you currently a Records employee?YesNo16Please select an option below that best describes your years of experience as a Police Records Specialist.No experience in this areaLess than one year1-2 years2-3 years3+ years17Please describe the duties associated with this experience that you feel have prepare you for the Records Specialist II position in the space provided below.18The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):VeteranDisabled VeteranVeteran's Spouse/Surviving SpouseDisabled PersonRequired QuestionAgencyTown of GilbertAddress50 E. Civic Center Drive Gilbert, Arizona, 85296Website verify your email address Verify Email