This role involves managing HR operations, office administration, and employee relations, ensuring compliance with local laws and smooth day-to-day operations. The ideal candidate will have strong communication skills, at least 5 years of HR experience, and the ability to take initiative while maintaining attention to detail and confidentiality.
Client Details
Our client is a global financial services firm with 200 employees. The NY office is in startup, growth mode and is based in Manhattan.
Description
Responsibilities of the HR Manager include:
HR Infrastructure Management:
- Develop, implement, and maintain a comprehensive HR framework that complies with local labor laws, industry regulations, and company standards.
- Manage labor contracts, ensuring timely renewals and compliance.
- Oversee contributions to the Central Provident Fund (CPF) system and ensure accuracy in payroll-related processes.
- Maintain and update HR databases, including employee records, to ensure data integrity and accessibility.
- Assist in creating and enforcing company policies and procedures that align with legal requirements and industry best practices.
Office Administration and Operations:
- Supervise office leasing processes, negotiate terms with landlords, and manage relationships with service providers.
- Oversee office supplies procurement and inventory management to ensure smooth daily operations.
- Coordinate the maintenance and repair of office equipment and facilities to ensure a well-functioning work environment.
- Handle other facility-related matters such as security, cleaning, and utilities to promote efficient operations.
Employee Relations and Documentation:
- Manage all documentation related to employee lifecycle processes, including onboarding, offboarding, internal transfers, and job rotations.
- Ensure smooth processing of work permits and visas for foreign employees in compliance with legal requirements.
- Serve as a point of contact for employee inquiries regarding HR policies, contracts, and general workplace concerns.
Recruitment and Onboarding Support:
- Assist in end-to-end recruitment by posting job advertisements, screening resumes, and coordinating interviews with hiring managers.
- Ensure new employees have a smooth transition by organizing their onboarding, including orientation, access to resources, and introductions to relevant teams.
- Collaborate with managers to ensure new hires are equipped with the tools and information needed to succeed from day one.
Employee Benefits and Welfare Programs:
- Design, plan, and manage welfare and benefits programs that meet employee needs while aligning with company objectives.
- Organize initiatives such as health insurance, wellness activities, and other perks to attract and retain talent.
- Regularly assess employee feedback to enhance benefit offerings and maintain competitive, meaningful packages.
Profile
Qualifications of the HR Manager include:
- Educational Background:
Bachelor's degree in Human Resources, Business Administration, or a related discipline. - Professional Experience:
At least 5 years of experience in HR and administrative functions, with a track record of success in similar roles. Ideally within Financial Services, Hedge Fund, Banking. - Communication Skills:
Excellent verbal and written communication abilities in both English and Mandarin, with strong interpersonal skills to engage effectively across teams and cultures. - Proactive and Ownership Mindset:
Demonstrated ability to take initiative, solve problems independently, and proactively manage responsibilities. - Technical Proficiency:
Skilled in using HR management software and tools, along with strong command of Microsoft Office applications (Excel, Word, PowerPoint, etc.). - Attention to Detail and Confidentiality:
Exceptional attention to detail, with the ability to manage sensitive information discreetly and maintain confidentiality at all times.
Job Offer
- Base salary range $90,000 - $120,000
- 25% bonus
- Medical, Dental, Vision benefits
- 401k match
- PTO and paid company holidays
- Hybrid working 1-2 days work from home 3-4 days in office in Manhattan, NY (Midtown)
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.