Sr. Accountant

The Department of Interentity Shared Services seeks a Sr. Accountant . This individual will oversee financial transactions relating to intercompany transactions between the Johns Hopkins University (JHU) and the Johns Hopkins Health System (JHHS) business areas as well as interface with departmental representatives at all levels and senior financial management. Other responsibilities will include responding to inquiries from internal and external sources, reviewing accounting transactions, resolving discrepancies, and maintaining open communication with Hopkins departments, affiliated organizations, and auditors.

Specific Duties & Responsibilities

• Review and approve KB15N/journal transfers emailed daily to the shared Inter-Entity mailbox from across JHU and JHHS, applying a working knowledge of applicable laws, GAAP accounting, and regulations for both sponsored and non-sponsored funds.
• Adhere to three-day commitment to process per Shared Service policy.
• Verify email for departmental approval from both sides of the transfer, which is required by audit and JH policy.
• Review documents for accuracy and completeness of accounting and description information and ensure correct use of Secondary Cost Elements and primary general ledger accounts determining where the activity will report on the Financial Statements.
• Verify transactions for proper JHU, JHHS, and sponsored compliance.
• Advise departments of any errors and recommend corrections needed.
• Upload KB15N/journal in SAP via text file process.
• Communicate SAP document number to all parties involved.
• Reconcile log of total transfers processed for the month to SAP.
• Save KB15N/journal document in Oculus, the documentation system.
• Settle monthly JHU JHHS intercompany cash, determining amounts to be paid/received, coordinating wire transfers with treasury, and processing postings in SAP.
• Set up and process recurring assessments to distribute costs between JHU and JHHS, working with various central Finance offices to set up allocations based on the approved budget and adjusting throughout the year as changes are approved by senior management.
• Assist Manager with coordinating the Inter-Entity Agreement (IEA) review and signature process with the JHU and JHHS Legal departments, intercompany payroll errors, and year-end planning and analysis.
• Maintain Joint Administrative Agreement/Funds Flow documentation for JHHS affiliates and JHU School of Medicine (SOM).
• Serve as central contact to department administrators and finance staff.
• Create KB15N document and process monthly based on the approved budget amount.
• Coordinate year-end adjustments to actual costs as needed.
• Participate in the Funds Flow governance process by providing support to the JHHS In-take Committee as requested.
• Help JHUSOM departments identify open items that need to be accrued in Medvitals tool each month, review accruals entered into Medvitals for month-end close, and approve or reject the JHHS items. Gather JHHS accruals and reconcile to SOM's amounts, reporting to JHU and JHHS major differences in amounts and following up until resolved.
• Participate on Intercompany Solutions committee led by Inter-Entity Shared Services, taking the lead in identifying new items based on accruals and planning meeting agendas accordingly. Prepare minutes after the meeting and follow up on open items to ensure they get processed timely and update open issues report for the next monthly meeting.
• Test SAP Support Packs and Upgrades, assisting EBS with testing KB15N, Assessments, IO Settlements and Service Center processing after support pack or upgrades are made to the test system; develop test scripts; report any problems; document results; and approve for update to live system.
• Provide customer service support to both JHU and JHHS, responding to questions sent to the Inter-Entity mailbox or personal box, providing help with SAP and Analysis, and communicating widespread concerns to upper management for review.
• Interpret office operating policies and exercise independent judgment in the resolution of problems. Assist in writing and communicating policies and procedures related to intercompany processes.
• Answer questions, provide guidance, and disseminate information based on knowledge and understanding of programs, initiatives, goals, and objectives of the office.
• Perform other duties as requested.

Minimum Qualifications

• Bachelor's degree in Accounting, Business, Finance or related field.
• Three years of progressively responsible related work experience. If bachelor's degree is in an unrelated field, four years of progressively responsible experience is required.
• Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Accountant
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday- Friday, 37.5 Hours
Exempt Status: Exempt
Location: Hybrid/JH at Keswick
Department name: Interentity Shared Services
Personnel area: University Administration