Executive Assistant to the Chief Career Officer/AVP for Advancement
Position Title Executive Assistant to the Chief Career Officer/AVP for Advancement
Employment Category
Employment Category Full Time Operational
Location
Location William & Mary
Department
Unit Mission Statement
Through our efforts to build a robust and inclusive culture of engagement and philanthropy, University Advancement strengthens connections between William & Mary and our vibrant community to ensure that the university and its people thrive for all time coming. By fostering lifelong relationships and creating meaningful opportunities, the team enriches the quality of the William & Mary experience and propels the university forward to address the most pressing needs of our time.
The Office of Career Development & Professional Engagement empowers students and alumni to explore professional possibilities and navigate lifelong career development.
Position Summary
The Executive Assistant to the Chief Career Officer ( CCO )/Associate Vice President ( AVP ) for Advancement is a key member of the Office of Career Development & Professional Engagement team.
Reporting to the Chief Career Officer/Associate Vice President for Advancement, the Executive Assistant’s primary duty is to independently provide executive-level support to the CCO / AVP , managing the administrative affairs of with primary emphasis on complex scheduling, preparing briefing materials and agendas, and arranging travel and logistics. The Executive Assistant will also be responsible for a range of duties filing/organizing records, writing and editing correspondence, agendas, reports, and presentation materials that require confidentiality, discretion, sound judgment, writing ability, and decision-making skills.
The Executive Assistant to the CCO / AVP will have, excellent customer service skills, an interest in lifelong learning, as well as an ability to set and exceed goals. The Executive Assistant will be a proactive and collaborative member of this dynamic team and a champion for diversity and inclusion as William & Mary builds on its success and continues planning for its next campaign and Vision 2026. One of the university’s core values is belonging, and the Executive Assistant will help foster a community that embraces diverse people and perspectives. This position is based in Williamsburg and is expected to work in the office on campus.
Please review and download the full position description for this job under the “Featured Job Opportunities” on the University Advancement recruitment website:
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Essential Designation No
FLSA
FLSA Non-Exempt
Position Restricted?
Position Restricted? No, this is a continuing E&G funded position and not term-limited
Position Term
Position Term 12 month - Continuing
Position Months
Position Months Faculty or Staff: 12 month
Required Qualifications
- Bachelor’s degree or an equivalent combination of education, training, and/or experience.
- Knowledge of successful office practices and protocols with the ability to support such office programs (typically 1-3 years).
- Experience with senior-level administrative support of an agency or department head, or comparable position (typically 2-4 years).
- Proficiency in proofreading and editing complex documents with careful attention to detail and accuracy.
- Highly proactive in identifying and fulfilling needs in scheduling and information preparation.
- Strong planning skills, and experience with event and travel coordination.
- High degree of computer proficiency in a variety of software applications to include MS Office (specifically, PowerPoint, Access, Outlook, Word, and Excel) and working knowledge of web-based applications and databases.
- Familiarity with document formatting and design.
- Excellent oral and written communication skills, with a strong customer service orientation and the ability to work effectively with internal and external constituencies, while exercising diplomacy and tact in all interactions.
- Experience with fiscal support administration (processing invoices, reimbursements, reconciliations).
- Familiarity with Customer Relationship Management software (CRMs).
- Knowledge of e-VA (Commonwealth of VA procurement system).
- Working knowledge of Commonwealth of VA State and university policies and procedures.
- Strong analytical, computational, and quantitative skills, with the ability to extract and analyze data, produce reports in a variety of formats.
- Experience with Adobe Acrobat and/or similar programs
- Experience in higher education and/or non-profit fundraising.
- Budget management and forecasting experience.
Is the position remote work eligible? Not eligible
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
Advertised Pay Range Up to $50,000, commensurate with experience
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range
University Salary Range U08
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to:
Job Open Date
Job Open Date 09/03/2024
Review Begin Date
Review Begin Date 09/24/2024
Job Close Date
Open Until Filled Yes
Special Application Instructions
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Supplemental Question
Required fields are indicated with an asterisk (*).
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