Provides aid and support to a large multi-country project across a diverse sectoral portfolio. They will collect, compile, and analyze information relevant to the overall project from multiple partners and sector areas of focus and assist with project implementation. They will ensure project activities are on track with work plans and that technical expertise informs project implementation. This role provides project operational support, in addition to communication efforts related to project management and execution. They will work closely with senior staff to ensure compliance with internal and external regulations, which may include monitoring budget for projects and country portfolios and maintaining monitoring systems for reviewing project status to adhere to budget, scope, and schedule requirements. They will develop/reviews work plans, process procurements and subawards, prepare presentations, support the operational setup of country-level activities, and support other related project objectives and deliverables.
This position will require working US East Coast hours.
Accountabilities:Programmatic Management Support:-
Provides support to project management, delivers presentations, and leads meetings.
Reviews expense reports and invoices prior to management approval.
Reviews and develops purchase orders in the finance system of record (headquarters' (HQ) only), and subawards, working closely with internal technical, financial, and operational teams.
Leads assigned project tasks and oversees task completion.
Contributes to project design efforts and coordination across sector leads and partner organizations.
Research and provides inputs for project design by supporting other team members.
Synthesizes existing information and data into an overarching summary of progress on key project activities.
Tracks trends in the project area and collects more sophisticated data.
May contribute to project budget development and refinement.
May conduct new hire onboarding on department procedures and administrative processes.
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Participates in external events related to project and/or technical areas.
Serves as a mentor to other team members.
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Assist in ensuring document management site is used appropriately by project teams and partners.
Liaises with the funder by supporting administrative task and assisting with the coordination of the contracting process; serves as the contact regarding administrative task assignments.
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Reads and interprets budget to understand tracking and suggest budget items/approach for tasks, projects, and country portfolios.
Drafts sub-award packages and reviews sub-award package and provides comments before submission for approval.
Manages the pre-award assessment process.
Liaises with subcontractors; facilitates partner/sub-award communication related to task completion and planning.
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Full understanding of project/project management concepts and practices.
Basic knowledge in one or more of the technical areas of the project (health system strengthening, malaria, maternal and child health, social and behavior change, emerging infectious diseases, family planning/reproductive health, nutrition, WASH, gender, etc.).
Task level knowledge.
Working knowledge of concepts, practices, and procedures with project design.
Excellent oral and written communication skills.
Strong and demonstrated project/project management skills.
Ability to problem solve and implement corrective action as needed.
Ability to prepare reports and provide information to management in a timely matter.
Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.
Must be able to read, write, and speak fluent English; ability to communicate in French preferred.
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Works on problems of diverse scope that require review of various factors.
Uses cost benefit/risk assessment with selecting methods and techniques to determine appropriate action.
Builds productive working relationships internally and externally.
Decisions may cause delays and affect a work unit or area within a department.
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Receives little instruction on routine work. Receives methods and procedures on new projects or assignments.
May provide guidance to other lower-level personnel.
Typically reports to a Manager/ Associate Director/ Director.
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Bachelor's Degree or its International Equivalent inCivil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
Project management certification preferred.
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A minimum of 4+ years of relevant experience with projects management principles and practices.
Prior work experience in a non-governmental organization (NGO), government agency, or private organization, as well as working across countries.
International or Domestic (US) Program Development or Program management preferred.
Typical Physical Demands :
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit or stand for extended periods of time.
Ability to lift/move up to 5 lbs.
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Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
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10% - 25%
The expected US Based hiringsalary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
US Based Hiring Salary Range: $63,000 - $74,000
International hiring ranges will differ based on location.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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