Library Assistant

Salary: $21.29 - $28.46 Hourly
Location : City of Oceanside, CA
Job Type: Part Time Benefited
Job Number: 25-40
Department: Library
Opening Date: 10/10/2024
Closing Date: 11/1/2024 4:00 PM Pacific
Introduction
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.
The City of Oceanside is accepting applications for a Library Assistant position to provide service at the "Adelante" mobile library, Civic Center or Mission Branch Libraries, or other locations as needed. When assigned, the incumbent in this position will work on the 32-foot-long Adelante mobile library, or vehicles of the same or smaller size, and assist the public in using this vehicle, which provides library materials and services to community neighborhoods and outreach events at schools and special events throughout Oceanside. The ideal candidate will have bilingual (English/Spanish) ability.
This is a 32-hour per week, part-time benefited position.
Examples of Duties
The Library Assistant performs technical and public service paraprofessional duties in support of various sections within the Library, using the Library's integrated automated system and any other tools or resources needed; explains library policies and procedures; as a lead worker attends to any disruptions or disturbances in the library with confidence and using excellent communicative skill; performs a variety of paraprofessional duties; reviews work methods and recommends improvements; as assigned, plans, organizes, assigns, and provides lead supervision to a small group of library personnel and volunteers; may also: plan work schedules; conduct on-the-job training for new library personnel; assist in tasks related to the library materials collection; provide general and specialized library assistance to patrons in person or by other communications including phone, email or other electronic means; maintain current and accurate library catalog and circulation database records; assist the public in meeting their educational, informational, and recreational needs at the Library; assist customers with online and application access and ensure their technical needs are met; answer general reference and information questions and provide reader's advisory services to the public; participate in planning, preparing, and presenting programs, activities, and exhibits at library, community or outreach locations; monitor assigned collection of materials; evaluate materials; recommend withdrawals and additions to an assigned collection and perform these tasks on approval by professional staff; conduct library tours; assist in publicizing all aspects of library service, including via social media; conduct surveys, compile statistics, and write reports; and may be required to work at any Library location, including Mission Branch or Civic Center Library, mobile libraries or offsite/outreach locations as needed.
When assigned to a bookmobile:
Supervises the overall maintenance of the bookmobile; oversees and performs inspections on the bookmobile ensuring proper operation and condition of lights, tires, windshield, and related items; checks fluid level in engine and generators; fuels bookmobile; vacuums and cleans inside of bookmobile; drives bookmobile to and from daily scheduled stops; checks books out to patrons using computer; checks in and shelves books; periodically checks shelves to ensure that books are in proper order; registers patrons including data entry into the computer system; helps patrons locate books on shelves; searches for books on the computer; places hold on books for patrons; turns books in to the Central Library for mending or repair; loads and unloads books; secures supplies for bookmobile; may work on the circulation desk and perform paraprofessional duties in the Central Library and other branches as assigned.
Minimum Qualifications
Knowledge of:

• Core library policies, procedures and administrative practices, including confidentiality of customer information, freedom of information, and intellectual freedom.
• Basic approaches to accomplishing Library or related tasks using software applications, coding or other computer skills, as well as integrated library systems.
• Library organization, principles, materials, practices, and common library terminology.
• Principles and practices used in the technical processing of materials in various formats.
• Cataloging, classification, and resources utilized in a library.
• Principles and procedures of record keeping.
• Principles and practices of lead supervision.
• Principles of business letter/email writing and basic report preparation.
• English usage, spelling, grammar, and punctuation as it relates to the performance of paraprofessional library tasks.

Ability to:

• Perform paraprofessional library tasks, including participating in the development of educational, informational, cultural, and recreational library programs.
• Instruct, coordinate and schedule clerical library staff.
• Evaluate work methods and recommend improved procedures.
• Provide a high level of customer service in an often fast-paced, high demand environment.
• Solve problems quickly and with consideration of all people or circumstances involved.
• Interpret general library policies, procedures, and operation of facilities to the general public and staff, and resolve customer issues with these policies.
• Deal tactfully and efficiently with the public, exercising independent judgment.
• Apply software, automation, or related skills to internal or external customer service.
• Operate a variety of standard office hardware and software for imaging, printing, and transmitting material, and related tasks.
• Maintain and update accurate records and files.
• Prepare clear and concise reports.
• Work independently and efficiently with attention to detail and organization.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective relationships with those contacted in the course of work.

Experience and Training
Experience : Six months' technical or professional level experience in a library; with some experience in a direct customer service role is highly desirable. Experience driving a motor vehicle as large as a van or pickup truck is highly desirable.
Training: Equivalent to the completion of the twelfth grade.
License: When assigned to the bookmobile, possession of a valid Class C Drivers License is required.
Additional education such as formal postsecondary courses, a professional certificate or Associate degree in Library/Information Technology; Communications, Education or Human Services; or Digital, E-commerce, or Software-related studies; or related fields; is highly desirable.
Bilingual (English/Spanish) ability is highly desirable.
Working Conditions and Selection Process
Environmental Conditions: Library environment; extensive public contact.
Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time, working in a library setting, and operating office equipment; visual acuity to read small print, computer screens, and other printed documents; speaking and hearing to exchange information. Must possess the physical strength and flexibility to bend, squat, reach above shoulder level, kneel, push/pull and lift up to 30 pounds (books, media, equipment, etc.).
Special Conditions: Positions may require working weekend and evening hours; may be required to adjust work schedule to meet library needs.
Selection Process: All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification from the selection process. The process may include any combination of a written exam, oral interview, and/or skills assessment to further evaluate job related qualifications. Candidates who successfully complete the selection process will be placed on an Eligibility List and will remain eligible for employment consideration for a minimum of six months.
Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.
RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
CITY OF OCEANSIDE
Oceanside City Employees' Association - Part Time
Benefit Summary
The following is a highlight of benefits
Retirement
Public Employees' Retirement System (CalPERS)

• Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details
• Third Level 1959 Survivor Credit
• Survivor Continuation option

Additional Retirement Credit Purchase Options

• Buy additional Service Retirement Credit prior to membership
• Service Credit for unused Sick Leave
• Buy additional Military Service Credit

Health Insurance
The City contributes up to $322.50 per month towards:
Medical/Vision: (90 Day Wait)

• Kaiser Plan provided through Teamster Medical Trust. For more information please contact #877-214-8928

Dental: (First of Month Following Hire)

• Delta Preferred Option (DPO)
• Delta Care USA (DHMO)

The unused portion of the City contribution has no cash value.
Pre-Tax Benefits
Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.
Employee Assistance Program (EAP)
The Anthem EAP is paid for by the City.

• Available to all members of your household
• 6 free confidential counseling visits per incident
• Self-service support online or by phone

Disability Insurance
The STD Voya premium is paid for by City.
Short-Term Disability (STD) Insurance:

• First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only
• Seven day waiting period unless hospitalized

Voluntary Benefits
Benefits are employee paid.
Flexible Spending Accounts through BCC:

• Utilizes a debit card as a form of payment
• Health Care Spending Account - maximum annual deferral is $2,850
• Dependent Care Spending Account - maximum annual deferral is $5,000

Deferred Compensation - 457 and Roth IRA through ICMARC:

• 457 - Maximum annual pre/post-taxed amount is $22,500 for 2023; over age 50 may contribute an additional $7,500
• Roth IRA - Maximum post-taxed amount is $6,000; over age 50 may contribute an additional $1,000

Hyatt Legal

• Telephone and office consultations are avialable for an unlimited number fo personal legal matters with an attorney of your choice.

GotZoom Student Loan Relief

• Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.

ScholarShare 529

• An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.

Leave Benefits
Vacation:
1-5 years:1 hour for every 26 hours worked
6 years:1 hour for every 23.63 hours worked
7 years:1 hour for every 21.66 hours worked
8 years: 1 hour for every 20 hours worked
9 years: 1 hour for every 18.57 hours worked
10-14 years: 1 hour for every 17.33 hours worked
15-19 years: 1 hour for every 13 hours worked
20 + years: 1 hour for every 10.40 hours worked
Maximum accrual:

• 200 hours for those hired 7/1/95 or after

Holidays:

• 40 floating holiday hours per fiscal year

Bereavement Leave:

• Three days for death of employee's immediate family member
• Two additional days may be charged to sick leave upon approval (if sick leave is available)

Sick Leave Accrual
May accrue one (1) hour paid sick leave for every 30 hours worked up to 24 hours per year. Newly hired employees cannot use these hours in the first 90 days of employment. Maximum accrual of 48 hours after 2 years.
Term of Compensation Plan
Effective July 1, 2022 - June 30, 2024
This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.
01
Do you possess a high school diploma or equivalent?

• Yes
• No

02
Are you a current City of Oceanside employee?

• Yes
• No

03
Do you speak, read and write Spanish?

• Yes
• No

04
Please describe your work experience in providing customer service to public libraries or similar organizations.
05
Please describe your work or other experience driving vehicles as large as a van or pickup truck.
06
Explain what diversity, equity, and inclusion mean to you, and why they are important, and describe your experience working in a diverse environment.
07
Are you willing to work overtime, varying shifts, weekends and holidays?

• Yes
• No

08
CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.

• Yes
• No

Required Question