Application Coordinator, ClinDoc Certified

The Opportunity:

At Mass General Brigham Digital, we pride ourselves on our ability to create maximum strategic, clinical, and operational value from established and emergent technologies for our patients, care teams, researchers, and employees. Digital health will not only enhance the equity and efficiency of healthcare delivery, but it will also help make medicine more personalized and precise.

We recognize that increasing value and continually improving quality while maintaining an inclusive focus are essential to organizational excellence, and we invite you to join us on this journey. The work we do in Digital is a strategic imperative, and there is a strong and growing understanding of how together we will transform Mass General Brigham in innovative and impactful ways.

Position Summary:

This position is for an Application Coordinator on the Inpatient Clinical Documentation team. This application builds and supports the documentation tools for multiple clinicians across various areas, including nursing (RN, PCA), and health professionals (e.g. PT, OT, SLP, RD, chaplains). Application Coordinators will also work with clinicians to determine the design and configuration that will most appropriately meet the requirements of the clinical staff. Build will include various Epic tools used within the scope of documentation including flowsheets, notes, worklist tasks, medication administration record and reports as well as others. Clin Doc covers clinicians at the acute and community hospitals, as well as inpatient rehabilitation, long term care and home hospital. Application coordinators will be responsible for the support of our build within the system and will cover call (days, nights and weekends) for all sites. Application coordinators will also build and support some reports within the Epic system.

The ideal candidate for this position will be Epic certified in Inpatient Clinical Documentation and will have 5+ years of healthcare information technology experience.

Principal Duties and Responsibilities:

1. Act as part of a team of software application and workflow experts to provide design & build expertise to analyze organization's current business practices and translate them into configurations and workflows, for successful product implementation.
2. Ability to help guide decisions using application knowledge and analysis in a timely fashion.
3. Participates in peer review for quality assurance of team member build, and assists with onboarding & mentoring of new team members.
4. Works closely with end users to document business requirements, and translates those requirements into functional specifications and/or system build/configuration for the software application.
5. Develops and executes test plans and performs other software quality assurance tasks.
6. Provides ongoing support of the software applications by identifying and resolving issues, and escalating as needed for timely resolution.
7. Provides high quality, customer-focused services.
8. Runs reports, updates tables and performs other tasks associated with the ongoing operation of the software environment.
9. Participates in regular team meetings to discuss team activities, issues and updates.
10. Acts as team delegate/representative at department, project or other meetings, as assigned.
11. Participates as needed with review of the training curriculum and end user documentation for the applications user community.
12. Uses the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.
13. Other duties as assigned.

Qualifications:

1. Bachelor's Degree required.
2. 5+ years of healthcare information technology experience.
3. A combination of education and experience may be substituted for requirements.
4. Must obtain Certification as outlined by program requirements.
5. Preferred candidate is Epic certified in Inpatient Clinical Documentation and will have 5+ years of healthcare information technology experience.

Skills/Abilities/Competencies:

1. Experience in the development, support or operation of software applications in a healthcare setting.
2. Excellent oral and written communication skills.
3. Strong interpersonal skills to effectively communicate with both technical and non-technical staff.
4. Demonstrated analytic and problem-solving skills.
5. Ability to learn quickly.
6. Knowledge of Microsoft Office 365 and other popular office productivity solutions.

Supervisory and Fiscal Responsibilities:

1. No direct reports; may indirectly provide leadership and guidance to less seasoned and new staff.
2. Demonstrates fiscal responsibility by effectively using Mass General Brigham Resources.

Working Conditions:

1. This position requires Hybrid model and local travel to MGB sites, vendors, and/or conferences.
2. On-call coverage expected as business needs dictate. Remote days require stable secure HIPPA compliant work station.
3. Hospital work environment working conditions include possible exposure to diseases or infections and may require safety gear (PPE) such as gloves and mask.
4. Normal office working conditions. The noise level in the work environment is quiet to moderate.
5. While performing the duties of this job, the employee is frequently required to sit; talk; or hear; use hands to finger; handle; or feel; reach with hands and arms. The employee is occasionally required to stand; walk; and stoop; kneel; or crouch. The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 20 pounds.
6. Specific vision abilities required by this job include close vision, distance vision and depth perception.

EEO Statement:

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location: MA-Somerville-MGB Assembly Row

Work Locations: MGB Assembly Row, 399 Revolution Drive, Somerville 02145

Job: Business and Systems Analyst

Organization: Mass General Brigham

Schedule: Full-time

Standard Hours: 40

Shift: Day Job

Posted Shift Description: M-F Eastern Business Hours requires hybrid model onsite and remote. This position requires Hybrid model and local travel to MGB sites, vendors, and/or conferences.

Employee Status: Regular

Recruiting Department: MGB Digital

Job Posting: Sep 24, 2024