Bid Administrator

The part time Bids Administrator will support the sales staff and assist customers as needed for the Bids department. This is an exciting opportunity for a high-energy, detail-oriented person with one of the Northeast's largest suppliers of petroleum products. This position is part-time and based in our Waltham, MA headquarters.

For over 90 years Global Partners LP has been delivering the energy our communities need to grow, move, and thrive. From Alltown Fresh, with its innovative chef-led creations and guest-focused retail experience, to our vast network of over 50 liquid energy terminals across the eastern seaboard and beyond, Global Partner's integrated network of businesses delivers value day-in and day-out to our guests and customers across the US. At Global Partners we embrace the future, investing in the energy transition with initiatives like GlobalGLO and supporting the communities in which we operate with our charitable work.

We're excited for the next 90 years at Global Partners and what innovative new ideas we can bring to our guests and customers in the future. We're looking for passionate people with great ideas to contribute to our company's future. If you're motivated by what's next, Global Partners can provide you the opportunities to push your career to the next level.

The Types of "Energy" You Bring

• Excellent written and verbal communication skills.
• You are self-motivated and like to take initiative.
• You are a team player with a positive attitude.
• You have strong time management skills.

Gauges of Responsibility

• Handle customer inquiries and problem-solving to resolution.
• Maintain and update various databases and computer files.
• Ensure that all automated billing activity has been successfully processed.
• Provide/attach all necessary supporting documentation to sales invoices as requested.
• Ensure that supporting documentation is consistent with invoice activity.
• Ensure that invoices have been transmitted to customers via their preferred means (fax, email, US Postal, DTN).
• Ensure that invoices and documentation are available to customers who access the Global Connect Portal.
• Support the Cash Application department in the timely application of payments received against transactions posted to the Oracle AR system.
• Research and analyze receivable discrepancies and provide timely communication to resolve issues.
• Provide excellent customer service to external parties.
• Sales staff support.

Fuel for You

• Coins! We offer competitive salaries and opportunities for growth. We mean it! We have an amazing Talent Development Team who create trainings for growth and job development.
• Health + Wellness - Medical, Dental, Vision and Life Insurance. Along with additional wellness support.
• The Road Ahead - We offer 401k and a match component!
• Professional Development - We provide tuition reimbursement; this benefit is offered after 6 months of service.
• Give Back! We believe in community support. We know everyone gives in their own way, that's why we offer paid volunteer time-off to help an organization of your choice.

The GPS of our Interview Process

• First thing first, if you're interested in the role, please apply.
• A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter will contact you.
• We conduct in person and virtual interviews and provide additional interview information or other items needed at that time.

QUALIFICATIONS

• Associate's Degree is a plus.
• Certificate in Business related field preferred.
• You possess effective communicative skills, both written and verbal, and have acute attention to details and accuracy.
• You are highly organized.
• You can juggle competing priorities in a fast-paced work environment and have the ability to multitask.
• You are analytical and able to solve problems.
• You are able to gather and disseminate competitive information.
• You have strong time-management and organizational skills.
• You are self-motivated and able to work independently.

Research shows that many, especially women and marginalized people, are hesitant to apply for jobs if they don't check every box. If you are excited about this position, and think you could have an impact here, please apply anyway, even if you don't meet every point on the job description. We'd love to hear from you.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move, and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-891-4000.