Office Manager

The office manager role at Meyers+Associates is a critical role to maintain successful operations. As a front office leader, the office manager holds a wide range of responsibilities including client services, support to company leadership with assistance to financial and project management.

Meyers+Associates is a full-service architecture and interior design firm that creates memorable places that connect people. Located in downtown Columbus, Ohio, we take an integrated approach to architecture fostering human connection, positive transformation, and sustainable outcomes.

Learn more about us at meyersarchitects.com

Client services responsibilities:

• Presence at the front reception desk to greet and welcome all visitors.
• Manage and be attentive to all incoming phone calls and distributing appropriately.
• Provide hospitality to client guests assisting with beverages, technology, parking, etc.
• Manage stocking and packaging of all branded products for client and visitor gifts.
• Provide attentive service to main conference room and waiting area including monitoring client beverages.

Vendor management responsibilities:

• Lead interaction as primary contact with all supportive vendors including mail, delivery services, trash, and housekeeping.
• Monitor all supportive vendors performance and quality levels.
• Address all office and building maintenance repair items.
• Monitor and maintain all purchase items related to copiers, printers, plotters, 3D printing and general office supplies.
• Monitor and maintain all purchase items for company sponsored food and beverage items.
• Hold responsibility for all food and beverage orders and also maintenance of related equipment.
• Collect all monthly bills related to all company vendors and assist Director of Finance in organizing the information.

Company leadership support responsibilities:

• Manage company status report production and distribution.
• Provide hospitality, food and beverage options for Principals meeting and Leadership team meeting.
• Have awareness of company leadership schedules to assist with scheduling awareness.
• Monitor and communicate all staff schedule adjustments including sick days, PTO and extended vacations.
• Provide support and production back up to The Director of Marketing as requested.

Director of Finance – Human Resources support responsibilities:

• Hold responsibility for collection of all employee time sheets and expense reports by required deadlines.
• Support Director of Finance for filing of all documents and paperwork.
• Support Director of Finance in preparing all reports and items to be reviewed company ownership.
• Gather and provide to Director of Finance all fixed monthly expenses and confirm that all are processed.
• Hold responsibility for managing the scheduling of all employee performance reviews and related documents.
• Lead all new employee onboarding preparation including gathering documents, first week scheduling and set up.
• Manage all employee expense reports and back up for reimbursement and billing documentation.
• Assist Finance and ownership in gathering billing information monthly from vendors, consultants and project managers.

General responsibilities:

• Receive all mail and packages and distribute accordingly.
• Date stamp all received mail.
• Assist all staff with items associated with project related travel.
• Monitor all staff required continuing education requirements for credentials and provide reminders to staff to address deficiencies. Provide opportunity awareness for company driven events that provide CEU hours.
• Monitor all architectural staff registration requirements and expirations and provide reminders to all staff.
• Hold leadership and oversight of company sponsored evets such as Birthday event, Holiday parties, social gatherings.
• Assist all staff in the production of presentation materials for binding, shipping and general support.
• Assist with general errands and supportive efforts for the company.
• Oversee all office maintenance needs and housekeeping services.
• Develop a travel management process to schedule, book and monitor all employee travel.

Requirements

• Strong interpersonal communication and positive attitude.
• Professional maturity in handling confidential materials with discretion.
• Advanced organizational skills.
• Technical proficiency with relevant software systems.
• Demonstrate an eagerness to seek improved methods and refinements to company procedures.

Benefits

Our comprehensive benefits package includes medical, dental, vision, disability, maternity and paternity leave, paid holidays, and paid time off including the week between Christmas and New Year. We also offer a 401K with company matching.

• Membership in an affiliate professional organization is provided
• Flexible working hours
• Salary commensurate with experience

Meyers+Associates is committed to the practice of equality in employment for all persons regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, or military veteran status. Meyers+Associates actively seeks diversity in building our team of professionals.
NO RECRUITERS OR AGENCIES PLEASE.