Director, Research Administration – Contracts and Compliance (Hybrid)

Director, Research Administration – Contracts and Compliance (Hybrid)

Stanford Medicine is seeking a Director, Research Administration – Contracts and Compliance for a pivotal leadership role in the School of Medicine’s compliance eco-system in collaboration with the Chief Operating Officer, Sr. Associate Dean for Research (SADR), Office of General Counsel and other central offices. This position focuses on compliance in pre-award and post-award research administration and oversees the review of intricate and complex research-related contracts and agreements.

Reporting to the Assistant Dean for Research Operations, this position in the Research Management Group (RMG) is the School’s subject matter expert on pre- and post-award policy and compliance matters, analyzing and interpreting federal, state, sponsor, and institutional policies, regulations, and requirements. The Director evaluates and recommends School-specific policies, guidelines, and standards for research administration to School leadership, ensuring alignment with regulatory frameworks and contractual obligations. This position also delves into complex contract terms, assessing their implications on pre- and post-award operations. By synthesizing this information, they develop nuanced strategies for the School and its research community to navigate the intricate landscape of compliance. In close collaboration with the Assistant Dean for Research Operations and other School leaders, they orchestrate initiatives to roll out and implement new policy and compliance requirements across the School, fostering a culture of adherence and excellence in research administration.

Duties include:

• Researches and interprets policies related to research administration to ensure adherence to federal, state, sponsor and institutional requirements.
• Monitors compliance issues and trends, promptly identifying and escalating high-risk situations for leadership awareness or action.
• Formulates and proposes mitigations to address risks and resolve complex contractual issues effectively.
• Reviews terms of complex contracts, subcontracts, and non-federal awards to assess their risk and potential liabilities. Recommends whether Stanford/School of Medicine should accept risk and potential liability.
• Develops and manages the School’s outreach strategy for research administration policy and compliance issues and updates. Crafts the communication plan and messaging and supports the Assistant Dean of Research Operations in its delivery and execution.
• Represents the School in forums and on issues with the University including the Office of Sponsored Research, Office of Technology Licensing, Dean of Research, Office of General Counsel, and Office of the Chief Risk Officer (includes Privacy).
• Serves as the escalation point for RMG on non-standard, complex issues, coordinating as needed with faculty, department staff and Stanford Medicine and University offices.
• Responsible for the hiring, management and development of five staff.
• This position has delegated responsibility and institutional signature authority for School of Medicine sponsored projects.

DESIRED QUALIFICATIONS:

• Advanced knowledge and understanding of concepts, policies and processes, and regulatory requirements associated with the development, implementation, and administration of multi-site or large-scale grants, contracts, clinical studies and complex projects.
• Thorough understanding of liability, regulatory compliance, intellectual property and licensing issues as they pertain to research.
• Working knowledge of and experience applying regulatory requirements regarding research data and privacy, including HIPAA and GDPR as applied to research.
• Advanced knowledge of contracting and related processes for complex agreements including fee-for-service and non-sponsored research-related agreements.
• Experience as institutional official with delegated signature authority.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and ten years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
• Demonstrated excellent planning, organizational and analytical skills.
• Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
• Demonstrated ability to manage financial, organizational and staff resources.
• Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
• Strong project planning and management skills.
• Experience in or knowledge of business process improvement methodology.
• Ability to act independently and as part of a team.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.

How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.