Human Resources Specialist (pos. #0097270T)

Description

Title: Human Resources Specialist

Position Number: 0097270T

Hiring Unit: Institute for Astronomy

Location: Honolulu, Hawai‘i

Date Posted: October 30, 2024

Closing Date: November 15, 2024

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1. Processes UH and Research Corporation of the University of Hawaii (RCUH) payrolls to central offices & ensures compliance with State & Federal rules & regulations. Verifies discrepancies in hours worked or follow up with appropriate parties for mistakes in paychecks. Processes & collects salary overpayments.
2. Review UH Fringe timesheets for accuracy and completeness and process to Payroll and/or Office of Human Resources (OHR). Responsible for all aspects of verification of employment.
3. Prepares & processes all employee new hire & benefit documents. Reviews forms for completeness & supporting documents to determine that data is consistent with UH, State, & RCUH personnel policies & procedures & Institute for Astronomy (IfA) departmental practices.
4. Prepares & reviews employee leave records. Maintains individual leave record sheets. Advises employees of leave balances. Reconciles monthly leave reports for RCUH.
5. Responsible for disseminating new and updated UH/RCUH benefits information and responds to employees' inquiries.
6. Advises/recommends faculty and staff on payroll policies and procedures in accordance with established policies; composes routine correspondence in response to various inquiries as it relates to Human Resources.
7. Supervises student assistant in payroll, leave record keeping, and general administrative tasks.
8. Assists with recruitment by working with committees to schedule interviews, gather candidate release forms, etc.
9. Responsible for the Human Resources Section of the IfA's Document Management System.
10. Maintains computerized databases for internal use by other administrative users. Generates routine reports as necessary.
11. Maintains personnel records in UH and RCUH PeopleSoft systems.
12. Other duties as assigned.

* Denotes essential functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Human Resources, Management or related field and 1 year(s) of progressively responsible professional experience with responsibilities for Human Resources, Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of Human Resources, Management or Personnel Administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Human Resources, Management or Personnel Administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of Human Resources, Management or Personnel Administration.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

1. Work experience in a research environment.
2. Knowledge of UH and RCUH rules and regulations.
3. Experience with financial or human resources information technology systems and understanding of document management systems.

To Apply:

Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered.

Inquiries: Debra Hew-Harano;

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

For more information or inquiries regarding these policies, please refer to the following link:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis.