Provide administrative support for the daily operations of the division, including: answering phones; receiving guests; composing routine correspondence; receive, sort, and distribute mail; attend meetings locally and in Austin as required; and assist other staff with key administrative responsibilitiesPrepare, process, and track orders, requisitions, and reimbursements. Order office supplies and manage inventory. Make arrangements for travel, meals, seminars, interviews, and receptions for invited guests. Assist with planning special eventsPrepare office equipment for daily use, including printers and copy machines. Provide back up assistance to Information Technology (IT) personnel. Submit order requests for telecommunication equipment. Assist with equipment inventory process. Report building maintenance issues to proper service departmentAssist with compliance, annual reports, and special projects. Assist with preparation of faculty appointment documentation and submission. Maintain sensitive and confidential information and filesAdditional duties as assigned